Project Coordinator

The Armstrong Company•Lombard, IL

2d•$18 - $22

About The Position

The Project Coordinator works with a data center operations team to support ongoing projects. The role monitors daily workflows to help ensure projects stay on schedule and meet client expectations. It includes coordinating with the support team and warehouse, maintaining inventories and records, staging materials and paperwork for operations, entering orders, resolving documentation and order discrepancies, tracking daily activities, and communicating incidents and issues to customers and management.

Requirements

At least 1 year of receiving experience in a warehouse environment.
At least 2 years of previous project coordinating experience.
Working knowledge of Microsoft Office Outlook, Word, and Excel.
Commitment to safety demonstrated through previous work.
Ability to multitask under pressure in a fast-paced environment.
Personal accountability and a customer-focused sense of urgency.
Exceptional interpersonal and communication skills, including good phone and email etiquette.
Ability to work effectively independently and as part of a team.
Attention to detail and accuracy.
Proven leadership, a positive can-do attitude, and good work ethic.
Good organizational skills, ability to multitask, and flexibility.
Ability to read, write, and comprehend English proficiently.
Willingness to work flexible hours and weekends as required.

Nice To Haves

Forklift experience.

Responsibilities

Interact daily with the data center support team at the Armstrong office.
Maintain accurate inventory of tools, PPE, equipment, and orders.
Schedule activities and keep records of daily events.
Assist with training on SOPs and activities according to established processes so customer expectations and deadlines are met.
Enter orders into systems such as One Drive, Teams, Netsuite, and internal systems.
Coordinate with the warehouse to ensure materials and equipment are available for daily operations.
Prepare and stage paperwork and required materials for daily operations, and put materials away when returned.
Resolve discrepancies involving pack lists, BOLs, and purchase orders.
Document work-related incidents or damage and communicate them to customers.
Monitor daily workflows, ensure paperwork is complete, and resolve documentation discrepancies.
Report errors or faults so corrective actions can be identified and implemented.
Track daily functions and troubleshoot issues involving employees, vendors, or customers.
Escalate recurring issues to management.
Assist with daily management of the workflow calendar.
Complete all tasks assigned by the supervisor accurately and on time.