Project Coordinator

Advance Storage Products • Huntington Beach, CA

30d • Onsite

About The Position

The Project Coordinator will have primary responsibility for completing administrative tasks on projects and supporting the team of Project Managers. As a key resource to the Project Managers, this position will assist with ensuring project tasks are complete correctly and on-time and will collaborate with Project Managers, Sales, Sales Administration, Engineering, Accounting and the Operations teams as required.

Requirements

• Three (3) years of experience in project coordination, customer service or related field.
• Demonstrated use of MS Office (Outlook, Excel, Word, PowerPoint), MS Teams.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem
• Detail Oriented - Ability to pay attention to the minute details of a project or task
• Adaptability/Flexibility - Ability to fit into a changing work environment and be flexible when asked to be open to new ideas and processes
• Communication - Effectively communicates to team members and customers in a clear and concise manner.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative
• Ability to work efficiently with the ability to effectively manage and prioritize multiple tasks with tight deadlines
• Ability to act with integrity and professionalism

Nice To Haves

• Associate degree or bachelor’s degree in related field preferred.
• Experience with project management a plus.
• Working knowledge of standard concepts, practices, and procedures within the material handling industry preferred.

Responsibilities

• Track project status through the project phases of Engineering, Manufacturing, Shipping, Installing and Project Completion.
• Ensure Project Tasks are assigned properly, and on track (in CSI).
• Assist Project Managers with Buyout Purchase Orders
• Follow up with Vendors on Purchase Orders, delivery schedules, and product deliveries to jobsites.
• Process Buyout PO receipts in CSI (with confirmation from installer/customer).
• Process Freight PO receipts (in CSI), in coordination with the plant shipping supervisors and with confirmation from installer/customer.
• Assist Project Managers in creating Customer Care (W) Orders and Change Orders as needed
• Manage and process Parts-Only orders, and follow through from Order to Shipment
• Assist the Project Management Program Manager on special projects and other administrative duties

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED