Project Coordinator, US Practice

Arizona State University • Tempe, AZ

11d • Onsite

About The Position

The University Design Institute (UDI) partners with universities, higher education systems, philanthropic organizations, and national governments to co-design innovative strategies that strengthen the future of higher education. UDI's U.S. Practice is committed to empowering regional public universities and public systems as they address the evolving demands of their students, states, and stakeholders. We partner with institutions and systems that serve as critical engines of access, mobility, and economic impact, particularly in communities that depend on public higher education the most. Our work emphasizes reimagining, redesigning, and rebuilding U.S. higher education in ways that enhance student success, workforce alignment, and community impact. UDI seeks a detail oriented, organized, and collaborative Project Coordinator to support the successful delivery of client engagements and operational activities across the U.S. Practice. This role plays an important part in ensuring projects are well-coordinated and supported to ensure delivery of high-quality work. Working closely with project teams, the Project Coordinator will support project planning, meeting coordination, budget tracking and documentation, communications and event logistics across a portfolio of engagements. This role offers an excellent opportunity for individuals interested in developing their project management skills while contributing to meaningful work that advances the future of higher education. If you are passionate about organization, problem-solving, and supporting engagements that create lasting impact in higher education, this role is for you.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Experience supporting projects, programs, events, operations, or administrative functions in a professional environment.
• Experience with scheduling meetings, coordinating calendars and providing overall administrative scheduling support.
• Strong organizational skills and attention to detail with demonstrated ability to manage multiple tasks simultaneously.
• Experience using project management, collaboration and/or productivity tools to track work and support project execution.
• Experience coordinating meetings, events, workshops or similar delivery-based efforts.
• Experience with budget and expense management.
• Strong written and verbal communication skills.

Nice To Haves

• Experience working in higher education, non-profit, consulting, public sector or other mission-driven environments.
• Experience supporting budget tracking, expense submissions and reporting, or other financial administration activities.
• Demonstrated ability to plan, prioritize, and manage multiple tasks while maintaining attention to detail.
• Experience working with stakeholders, including executive leaders, clients, and cross-functional teams.
• Use critical thinking to make decisions and/or analyze and report data/results.
• Strong customer service orientation and commitment to delivering high-quality support.
• Preferred experience with Airtable, Stova, Constant Contact, Workday, Qualtrics, Google Suite and MS Office suite.

Responsibilities

• Support project teams by coordinating meetings, tracking action items, maintaining project documentation, and ensuring timely follow-through on deliverables.
• Adapt quickly to changing priorities and project needs while maintaining a high level of accuracy and responsiveness.
• Demonstrate a customer-service mindset when working with clients, stakeholders, and team members across diverse projects and engagements.
• Communicate clearly and professionally with internal and external stakeholders.
• Take initiative to identify issues, propose solutions, and support continuous improvement efforts.
• Demonstrate curiosity and a willingness to learn project management tools, methodologies, and best practices.
• Coordinate Project Activities: Support project teams by scheduling meetings, maintaining project documentation, tracking action items, and monitoring timelines, milestones, and deliverables across multiple engagements.
• Support Stakeholder and Client Engagement: Assist with meeting preparation, communications, workshop logistics, and other coordination activities that help ensure a positive experience for clients, partners, and project teams.
• Support Administrative and Operational Tasks: Support project and operational activities including maintaining project systems, preparing reports, tracking expenses, processing documentation, and ensuring information is organized and accessible.
• Contribute to Team Effectiveness and Continuous Improvement: Capture lessons learned, maintain project resources and templates, and support efforts to improve processes, strengthen operational effectiveness, and enhance the scalability of the U.S. Practice and UDI.

Benefits

• The University Design Institute (UDI) partners with universities, higher education systems, philanthropic organizations, and national governments to co-design innovative strategies that strengthen the future of higher education.
• UDI's U.S. Practice is committed to empowering regional public universities and public systems as they address the evolving demands of their students, states, and stakeholders.
• We partner with institutions and systems that serve as critical engines of access, mobility, and economic impact, particularly in communities that depend on public higher education the most.
• Our work emphasizes reimagining, redesigning, and rebuilding U.S. higher education in ways that enhance student success, workforce alignment, and community impact.
• This role offers an excellent opportunity for individuals interested in developing their project management skills while contributing to meaningful work that advances the future of higher education.
• If you are passionate about organization, problem-solving, and supporting engagements that create lasting impact in higher education, this role is for you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level