Project Coordinator

Rogers-O'Brien Construction•, TX

5d•Onsite

About The Position

The Project Coordinator at Rogers-O'Brien Construction plays a crucial role in supporting field teams and managing project accounting operations. As a key figure in the seamless execution of construction projects, this position ensures that administrative, compliance, and financial functions are harmoniously aligned. The coordinator will be responsible for maintaining clear communication channels and efficient processes, contributing to the smooth progress of projects on-site in Turkey, Texas. This role is ideal for individuals who are detail-oriented and excel in fast-paced environments. The successful candidate will demonstrate strong multitasking abilities, excellent communication skills, and experience with tools such as Procore, DocuSign, and ERP systems. The position requires regular presence at the jobsite, making it essential for the coordinator to be comfortable with commuting as needed.

Requirements

Proficiency with Procore, Concur, DocuSign, and ERP systems to facilitate project and accounting operations
Strong attention to detail and organizational skills to ensure precision in project documentation and processes
Excellent communication abilities to support interaction with diverse teams and stakeholders
Knowledge of construction billing practices, lien waivers, and compliance documentation to maintain financial integrity
2+ years of experience in construction administration or accounting support to provide reliable project coordination
Ability to work independently and collaboratively in a team environment to achieve project goals

Nice To Haves

Bilingual (Spanish-speaking) preferred to enhance communication with diverse teams
Familiarity with CCIP and LEED documentation processes is a plus for compliance and sustainability initiatives

Responsibilities

Enter time records for project team members and field crew to ensure accurate payroll and project tracking
Maintain and update jobsite directories in Procore to keep project information current and accessible
Manage jobsite office supply inventory and trailer setup to support operational efficiency
Assist in scheduling and managing jobsite calendars and meeting spaces to facilitate effective planning and coordination
Prepare and distribute meeting minutes and project documentation for record-keeping and transparency
Route commitments and change orders through Procore/DocuSign for signatures to streamline contract management
Ensure executed commitments are submitted to ERP for financial processing and compliance
Review vendor invoices for accuracy, resolve discrepancies, and process for payment to maintain financial accuracy
Support owner billing processes including data entry, documentation collection, and lien waiver preparation to ensure timely billing and payment
Assist with project closeout, documentation collection, and final turnover packages to ensure a smooth project completion