Project Coordinator

Crane Worldwide Logistics • Houston, TX

42d • Onsite

About The Position

The Project Coordinator will be responsible for creating value propositioning and driving solutions and pricing related to complex project transportation moves, including Rail & Barge operations, in addition to standard Ocean, Air, and Domestic Transportation moves. This role involves conducting analytics on project performance, freight spend, and KPIs, as well as managing project administration, including KPI reporting, invoicing, and progress against contractual milestones. The coordinator will track shipment progress, coordinate with project suppliers, and maintain communication with clients and other relevant parties. Experience with H/L, ODC cargo handling, HSEQ, and industrial project dynamics is essential. The role also includes administrative and documentation functions such as shipment coordination, document preparation, data maintenance, and client communication.

Requirements

• Must have experience with H/L, ODC cargo handling, versed in HSEQ and a working understanding of the dynamics of an Industrial Project
• Strong understanding of Incoterms and knowledge of Import/Export
• Ability to operate standard office equipment including fax, copier, personal computer, scanners, etc.
• Ability to comprehend written and verbal instructions.
• Good computer skills in Microsoft Word, Excel, and Outlook.
• Excellent interpersonal skills.
• Ability to work in a fast-paced, multi-tasking, hands-on environment
• Good communication and client service skills
• Proficient in MS office
• Organized and detail oriented
• Must be proactive with the ability to handle pressure in a fast-moving environment
• Excellent interpersonal skills & diplomacy are a must
• Ability to work autonomously and have the criteria to make decisions related to the operation of the project.
• This position requires Attendance and Presence at the work site.
• Must be able to sit or stand for extended periods of time, some light lifting may be required in some instances.
• High School Diploma or GED is required
• 5 - 7 years of Industrial Project/Project Management experience

Nice To Haves

• Bachelor’s degree preferred
• 3 – 5 years of industry experience preferred

Responsibilities

• Creates Value Propositioning and drives solutions & pricing related to complex project transportation moves including Rail & Barge operations in addition to the standard Ocean, Air and Domestic Transportation moves
• Conducts analytics on project performance, freight spend and KPI’s as identified by the project
• Responsible for the administration of the project including: KPI reporting, Invoicing & Progress against contractual milestones
• Tracks progress of shipments in conjunction with the project logistics plan and keeps relevant parties (i.e. customs broker, client, EPCM) informed
• Coordinates with identified project suppliers from EXW up to CFR and potentially up to DDP in certain cases.
• Collaborates with stations and client to build a healthy and steady relationship and to provide continuous updates on project timelines.
• Will be called upon to provide or explain shipment options in regularly scheduled project logistics and any occurring exigencies to senior leadership as part of requested and/or scheduled status updates
• Shipment Coordination (Air/Ocean & Road Transport)
• Acts as a central control hub to coordinate activities from outlying offices ensuring high quality & timely execution (in communication as well as operational activities)
• Document preparation (dock receipts, bills of lading, export declarations amongst others)
• Data maintenance and entry, and preparation of standard project reports & spreadsheets
• Timely and Clear Communication with client regarding disposition of freight (i.e. tracking & tracing, routing options & rate quotations)
• Communication and coordination with subcontracted partners for freight dispatch, routing & pricing
• Collection and organization of records, files and other information
• Performs Rating & Billing duties
• Handles specific operations invoicing
• Other duties as assigned

Benefits

• 136 hours of Paid Time Off which equals 17 days for the year, that can be used for Sick Time or for Personal Use
• Excellent Medical, Dental and Vision benefits
• Tuition Reimbursement for education related to your job
• Employee Referral Bonuses
• Employee Recognition and Rewards Program
• Paid Volunteer Time to support a cause that is close to your heart and contributes to our communities
• Employee Discounts
• Wellness Incentives that can go up to $100 per year for completing challenges, in addition to a discount on contribution rates
• Potential to earn a quarterly bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED