Project Coordinator - St. Rose, LA

Convergint Career•St. Rose, LA

About The Position

Convergint is hiring a full-time Project Coordinator to provide administrative support to its local office in St. Rose, Louisiana. The coordinator assists with the delivery and administration of multiple installation projects throughout their life cycles, working with Project Managers and other teams to help ensure projects meet client expectations and are completed on time and within budget. The role includes maintaining project information and records, tracking budgets and materials, coordinating purchasing and invoicing, and supporting project closeout and handoff to the Service team.

Requirements

High school diploma, GED, or equivalent.
Ability to work independently and as a team member.
Excellent verbal, written, and interpersonal communication skills, including the ability to work with a wide cross section of internal and external contacts.
Strong attention to detail.
Customer service skills and awareness of customer care and satisfaction.
Strong computer skills, including Word and Excel.
Excellent organizational skills and ability to handle multiple projects simultaneously within tight deadlines.
Initiative, proactive behavior, and ability to identify opportunities.
Strong analytical skills to resolve problems and identify solutions.
Strong financial analytical skills, including cost control.
Ability to facilitate a collaborative working environment for customers and team members.

Nice To Haves

1–3 years of administrative support, office management, or equivalent experience; preferred but not required.

Responsibilities

Assist with project delivery and administration of multiple installation projects throughout their life cycles.
Work with multiple Project Managers to support delivery that meets client expectations and is completed on time and within budget.
Set up projects in the financial system and project management application.
Maintain, communicate, and distribute project details in accordance with company and client requirements.
Follow up daily with project team members on incomplete tasks and open issue logs, and document actions in the project management application.
Provide clients with regular project status updates.
Research, compile, process, and coordinate project data, including data entry, report generation, and metrics collection.
Use the financial system to monitor budgets, actual project costs, and cost commitments.
Coordinate project activities with Sales, Service, Safety, and other business areas.
Organize and maintain electronic and hard-copy filing systems in accordance with record-retention policies, including reviewing, archiving, and preparing project files for team use.
Prepare purchase orders for project materials and coordinate orders with the purchasing department.
Coordinate material tracking, delivery dates, and warehouse reconciliation with the Warehouse, Project Managers, Field Supervisors, and Engineering.
Prepare project invoices and work with Project Managers and Accounts Receivable to analyze and track client invoices.
Assist with project closeout documentation and handoff to the Service team for warranty and post-installation support.
Perform other duties and responsibilities as requested or required.