Project Coordinator - St. Rose, LA

Convergint•St. Rose, LA

About The Position

Convergint is hiring a full-time Project Coordinator in St. Rose, Louisiana, to provide administrative support to the local office. The role supports the delivery and administration of multiple installation projects throughout their life cycles, working with Project Managers and colleagues across the business to help ensure projects meet client expectations and are completed on time and within budget. The Project Coordinator maintains project information and records, tracks tasks, issues, budgets, costs, materials, and invoices, and coordinates project activities with clients, internal teams, and suppliers. The position also supports project closeout and turnover to the Service team. Convergint describes a colleague-first, inclusive culture focused on customer service, accountability, growth, and delivering results.

Requirements

High school diploma, GED, or equivalent.
Ability to work independently and as a team member.
Excellent verbal, written, and interpersonal communication skills, including the ability to work with a wide range of internal and external contacts.
Strong attention to detail.
Customer service skills and awareness of customer care and satisfaction.
Strong computer skills, including Word and Excel.
Excellent organizational skills and ability to handle multiple projects simultaneously within tight deadlines.
Initiative, proactive behavior, and ability to identify opportunities.
Strong analytical skills to resolve problems and find solutions.
Strong financial analytical skills, including cost control.
Ability to facilitate a collaborative working environment for customers and team members.

Nice To Haves

1–3 years of administrative support, office management, or equivalent experience; preferred but not required.

Responsibilities

Assist with delivery and administration of multiple installation projects throughout their life cycles.
Work with multiple Project Managers to help ensure projects meet client expectations and are completed on time and within budget.
Set up projects in the financial system and project management application.
Maintain, communicate, and distribute project details in accordance with company and client requirements.
Follow up with project team members on uncompleted tasks and open issue logs.
Document actions in the project management application and regularly update clients on project status.
Research, compile, process, and coordinate project data, including data entry, report generation, and metrics collection.
Use the financial system to monitor budgets, actual project costs, and cost commitments.
Coordinate project activities with Sales, Service, Safety, and other business areas.
Maintain electronic and hard-copy filing systems according to record-retention policies and procedures, including reviewing, archiving, and preparing project files for team use.
Prepare purchase orders for project materials and coordinate orders with the purchasing department.
Track material orders and delivery dates and reconcile project materials in the warehouse with the Warehouse, Project Managers, Field Supervisors, and Engineering.
Prepare project invoices and work with Project Managers and Accounts Receivable to analyze and track client invoices.
Assist with project closeout documentation and turnover to the Service team for warranty and post-installation support.
Perform other duties and responsibilities as requested or required.
Participate in the Recruit Awesome People program by referring talent to the Talent Acquisition Team and hiring managers.