Project Coordinator

Mobile Communications America Inc•Indianapolis, IN

9h•Onsite

About The Position

MCA, your trusted advisor for wireless communications, data, and security, is seeking an experienced Project Coordinator in the Indiana area to support our fast-growing Security division. MCA seeks team members who share our values: service, growth, teamwork, and safety. As a Military Friendly Employer, we welcome veterans, with over 250 already on board. Join us and become part of the MCA family, where we prioritize both work and enjoyment. We offer competitive compensation and benefits such as Medical, Dental, Vision, 401K, PTO, Holiday Pay, Education Incentives, and more. The Project Coordinator plays a vital role in supporting project execution within the MCA Security Division. This position ensures smooth project administration by managing procurement, documentation, scheduling, and customer coordination. The ideal candidate will have strong organizational skills, attention to detail, and the ability to effectively collaborate with multiple teams.

Requirements

Minimum of 3-5 years’ experience with ordering and inventory control.
2+ years of experience in project coordination, administration, or related fields such as: Project Management Support, Procurement, Accounts Payable/Accounts Receivable (AP/AR), Customer Service, Scheduling/Dispatch, Construction Administration, etc.
Excellent verbal and written communication skills.
Possess advanced knowledge of Microsoft Word and Excel; PowerPoint & Access, a must.
Strong initiative and ability to anticipate issues proactively.
Ability to succeed in an often fast-paced environment, establish priorities, work independently, and proceed with objectives without supervision.
Proven track record of reliability and responsibility.
Strong organizational and administrative skills with attention to detail.
Ability to multi-task in a demanding, results-driven environment.
Possess a high level of integrity.

Nice To Haves

Previous ERP or procurement experience, preferred.
Prior experience with project management systems, permit applications, and customer portals (Textura, Procore, Oracle) is a plus.

Responsibilities

Manage Box Sales processes, including tracking and coordination.
Prepare and distribute welcome letters to customers.
Process PO (Purchase Order) requests and follow up on approvals.
Receive POs as needed to support project execution.
Coordinate procurement and delivery of materials and supplies for projects.
Schedule Sales to Operations handoff meetings.
Arrange travel accommodations for project personnel as required.
Handle permit requests and manage follow-up processes.
Confirm completion and accuracy of project closeout documents.
Oversee lien waiver management to ensure compliance.
Conduct customer follow-up calls for project closeout confirmation.
Provide administrative support to Project Managers.
Create NCCO (No Charge Change Order) quotes and submit them through NS for approval (DOA).
Reference NCCO SOP for project-related change orders.
Maintain and oversee technical license upkeep and compliance with standards.
Ensure that Sales Order edits for Projects are handled by the Project Accountant.
Prepare AIAs, Pay Applications, and manage customer portal administration (e.g., Textura, Procore, Oracle).