Project Coordinator

City of Bentonville•Bentonville, AR

1d•Onsite

About The Position

Coordinates project and permit submittal, review, and inspections. Manages database accuracy and reporting including plan/permit review and work order software. Provides general administrative, clerical, and receptionist duties to the department. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned. Must be familiar with all the City of Bentonville’s policies, procedures, and specifications for residential and commercial development. Works under the general supervision and guidance of the Technical Services Assistant Manager – Capital. Works with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents. Coordinates the purchasing and payment processing for several internal department accounts for general and office supplies, as well as capital projects. Ensures the accountability and accuracy of department clerical and administrative processes. Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Maintains related files and team websites. This position will coordinate and help document all inspections of all Water Utilities’ projects. Assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters. Records and maintains files and information concerning all water utility projects. Assists the staff engineer with managing private development projects. Collects, refunds, and maintains all records for fees, guarantees, and bonds related to public improvement projects. Acts as the point of contact for citizens, customers, and city departments for the water utilities department. Process and maintain all ARDOT reimbursements associated with capital improvement projects. Utilize computer software to manage construction projects such as Microsoft project, spreadsheets, word processing and databases. Assists staff in resolving software operations problems. Research, analyze and compile data from a variety of sources. Performs other duties as required.

Requirements

High school diploma or general education degree (GED) and five (5) years related experience and/or training, or equivalent combination of education and experience.
Ability to read and interpret documents and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Valid Driver’s License
Ability to obtain a Water Distribution License.
Ability to obtain a Wastewater Class License.

Responsibilities

Coordinates project and permit submittal, review, and inspections.
Manages database accuracy and reporting including plan/permit review and work order software.
Provides general administrative, clerical, and receptionist duties to the department.
Works with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
Coordinates the purchasing and payment processing for several internal department accounts for general and office supplies, as well as capital projects.
Ensures the accountability and accuracy of department clerical and administrative processes.
Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
Maintains related files and team websites.
Coordinates and helps document all inspections of all Water Utilities’ projects.
Assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters.
Records and maintains files and information concerning all water utility projects.
Assists the staff engineer with managing private development projects.
Collects, refunds, and maintains all records for fees, guarantees, and bonds related to public improvement projects.
Acts as the point of contact for citizens, customers, and city departments for the water utilities department.
Processes and maintains all ARDOT reimbursements associated with capital improvement projects.
Utilizes computer software to manage construction projects such as Microsoft project, spreadsheets, word processing and databases.
Assists staff in resolving software operations problems.
Researches, analyzes and compiles data from a variety of sources.