Project Coordinator

Steele Brands Management LLC•Wayzata, MN

6d•$55,000 - $65,000•Onsite

About The Position

Join a fast-moving, growth-oriented company where your work directly shapes how two national brands scale. This is a role with real ownership — you'll help build the systems and processes as much as run them. The Project Coordinator supports the planning, coordination and execution of cross-functional initiatives across Steele Brands Management, with primary emphasis on supply chain and business operations support. This is an execution-focused, in-office role that partners closely with Supply Chain, Operations, Culinary, Marketing, Finance, Training and Technology to keep projects, trackers and launches moving on schedule.

Requirements

Degree in Business, Operations, Supply Chain, Project Management or a related field, or equivalent relevant experience
2–3+ years of experience in project coordination, business operations, supply chain or a related support role
Strong organizational skills and ability to manage competing priorities across multiple projects
Proficiency in Microsoft Excel and experience with project management tools
Clear written and verbal communication skills
Strong attention to detail, accountability and consistent follow-through
Ability to work independently while collaborating with internal teams and external partners

Nice To Haves

Restaurant, foodservice, retail or multi-unit/multi-location operations experience
Experience with Asana, Restaurant365, CrunchTime or similar business systems
Experience supporting restaurant openings, product launches or systems implementations
Familiarity with supplier coordination, distribution and inventory processes
Exposure to Power BI a plus

Responsibilities

Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions
Support item setup and maintenance of product information in Restaurant365 and related systems
Coordinate supplier and distributor follow-up on orders, deliveries and service issues
Compile routine operational data and reports for review by functional leaders
Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners
Coordinate assigned tasks for systems implementations and process improvements
Maintain project plans in Asana, including tasks, owners, deadlines and dependencies
Coordinate project meetings, prepare agendas and document decisions and action items
Follow up with internal teams and external partners on outstanding deliverables
Identify and escalate delays, risks and decisions needed to keep projects moving
Prepare consolidated project updates for leadership and cross-functional teams
Maintain shared documentation, SOPs, contact lists and training resources
Track completion of required training, documentation and rollout activities
Maintain consistent templates and reporting processes that improve visibility and reduce administrative work
Organize project records so teams can easily access current information and decisions
Maintain opening checklists and readiness trackers across participating departments
Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and training
Confirm delivery schedules and readiness updates with vendors and internal owners
Prepare weekly opening updates highlighting progress, outstanding needs and risks
Document post-opening feedback and track assigned improvement actions
Coordinate timelines and deliverables for menu launches, packaging transitions and operational programs
Support sample requests, testing schedules, feedback collection and approval tracking
Maintain launch checklists covering product availability, item setup, training and communications
Follow up on launch readiness with suppliers, distributors and internal teams
Track post-launch issues and coordinate follow-up with responsible owners