Project Coordinator

Gensler • San Jose, CA

9d • $60,000 - $75,000 • Onsite

About The Position

We are seeking a dynamic and highly organized, digital-minded Project Coordinator with an interest in marketing to join our team. This dynamic role blends operational support with opportunities to grow creative and strategic skills, making it ideal for someone who thrives in a fast-paced, design-driven environment and is eager to learn more about marketing in the architecture and design industry. As a Project Coordinator, you will play a vital role in supporting a team of industry-leading architects and designers by providing essential administrative and organizational assistance. Positioned at the center of the studio’s daily operations, you’ll help ensure projects run smoothly and efficiently. This role offers an exciting opportunity for individuals interested in marketing. You’ll collaborate closely with senior staff and marketing specialists, gaining hands-on experience in proposal development, presentations, and storytelling that convey our design vision. Additionally, you’ll contribute to regional marketing initiatives and deepen your understanding of business development strategy, branding, and communications.

Requirements

• 2-5 years of project or client account coordination and/or administrative professional experience in an architecture, design or real estate firm required
• Strong attention to detail and the ability to multi-task and prioritize as needed
• Must be organized, efficient, able to work independently, a motivated self-starter and enjoy working with a globally distributed team
• Excellent written and verbal communication skills with grammatical accuracy.
• Strong organizational and intra-personal skills, and a great collaborator.
• Experience working directly with senior staff on business-critical projects with minimal supervision.
• Ability to manage multiple deadlines and diverse project teams in a fast-paced work environment.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is a must.
• Proficiency in Adobe Creative Suite (InDesign) is a must.
• Proficiency with Dashboards, MS Excel, Tableau, and Power BI tools is a must
• The ability to maintain and foster positive team and co-worker relationships.
• Ability to work in the office, full-time, 5 days a week

Nice To Haves

• Highly organized, detail-oriented, and proactive, with a passion for design and storytelling
• A strong communicator (written and verbal) with excellent interpersonal skills
• A problem-solver who thrives in fast-paced environments and enjoys juggling priorities
• Curious and eager to learn about the creative and strategic aspects of marketing in design

Responsibilities

• Provide day-to-day project coordination, scheduling, and administrative support to design teams
• Organize meetings, track project deliverables, and assist in maintaining studio workflows
• Support the creation of proposals, presentations, and marketing collateral under guidance
• Assist with research on clients, trends, and opportunities to support business development
• Help with studio communications, internal events, and general marketing activities
• Foster a positive, collaborative team culture with a proactive, “can-do” attitude

Benefits

• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• reimbursement tuition for certain eligible programs or classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed