Project Coordinator
About The Position
Sunflower Equipment, a division of Cash-Wa Distributing, is creating a new position to support our growth. Our team helps our customers such as restaurants, convenience stores, schools, healthcare facilities and more do large and small upgrades to their commercial kitchens. Once the Sales Department has confirmed the project, this position will work closely with Sales, Warehouse, Installation, and outside contractors to ensure projects are delivered on time, within scope, and on budget. This position facilitates smooth project execution by managing logistics, documentation, and vendor relationships. It coordinates all phases of the project, ensuring accuracy and consistency across deliverables. It requires regular interaction with contractors, vendors, and clients to ensure alignment and transparency throughout the process. Occasional delivery and on-site field visits may be required to assist with project needs and maintain strong team and client relationships.
Requirements
- A valid driver’s license and acceptable driving record are required.
- General computer skills required
- Excellent communication skills
- Excellent time management skills
- Ability to solve problems, prioritize, multitask & meet deadlines
Nice To Haves
- software experience with Procore or Constructconnect or other project management software is helpful
- Construction experience, Project Management experience, or equivalent education is helpful
- Foodservice experience is beneficial
Responsibilities
- Oversee Contract Awards: Verify all details of contract. Dates, taxable, invoicing requirements, insurance needs & special conditions.
- Enter Sales orders into DDI ERP System.
- Issue purchase orders for product needed for the project.
- Coordinate staging, delivery, and installation.
- Assist with Warehouse on inbound project freight issues, ensure all equipment is delivered undamaged, ready and tagged for jobs, and pieces of equipment are labels to match design plans.
- Assist in planning and tracking tasks, ensuring that deadlines are met, and tasks are completed accurately. They may assign sub-tasks within a larger task already assigned to a team member.
- Provide administrative and logistical support to the team. Their focus is on the smooth execution of project tasks.
- Organize and plan projects; this includes updating the installation calendar, tracking when equipment is to be ordered, and working with the Buller Contract Team to coordinate and maintain timelines.
- Keep track of necessary paperwork, insurance certificates, and contracts, file jobs, and keep organized. (UCC1, Insurance COI update, BIA Bonds)
- Assist in billing on AIA (American Institute of Architects) forms in a timely manner, as to the format used by Contractors/Trades via their submissions for payment.
- Work with Sister Company Buller Fixture regarding process modifications.
- Coordinate training on equipment when needed with the factory reps.
- Attend conferences such as SEFA for equipment training, or local or regional training.
Benefits
- Eligible for Paid holidays.
- Eligible for employee pricing on goods sold.
- Medical, Dental, Vision and Life insurance eligibility
- 2 PTO days (at 60 days)
- Eligible to start contributing to your 401k (at 90 days).
- 2 PTO days (at 180 days)
- 401k match eligibility
- 8 PTO days (at 1 year)
- Company Paid Life and Short-Term Disability insurance (at 1 year)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
