Temp Project Coordinator-Corporate Office AV Upgrades

Turner & Townsend • Tampa, FL

1d • Remote

About The Position

The Temp Project Coordinator provides basic administrative support to the project management team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. Projects consist of AV hardware upgrades for financial services client's corporate offices and conference rooms nationally. This job is a temporary contract-to-hire role part of the Project Management function responsible for the management of projects from initiation through completion. Role offers remote work with the ability to report to Tampa, FL office for scheduled client meetings.

Requirements

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
• High School Diploma or GED with up to 2 years of job-related experience.
• Experience with Audio Visual and/or IT hardware installation projects
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and MS Project
• Strong organizational skills with an inquisitive mentality.

Responsibilities

• Facilitate strong communication as the technical liaison between clients and IT units providing face to face, timely and efficient support to client.
• Process documentation for project commitments.
• Acquire external quotes for processing.
• Coordinate change orders, change directives and contemplative change notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects amongst teams and clients.
• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications.
• Help with project administration deliverables.
• Assist the project closeout process including turnover documentation and financial reconciliation.
• Coordinate new AV hardware installations for corporate offices and conference rooms
• Create efficiencies by developing and updating resources and vendor documentation.
• Refine support processes by identifying resources and vendors needed.
• Positively collaborate with Architects, MEPs and contractors/vendors on project execution.
• Strengthen support process by preparing RFP’s and providing SOW for contractors/vendors.
• Manage day-to-day operational aspects of a project monitoring and reporting progress to project manager.
• Define service excellence by strengthening core processes by documenting all on site activities.
• Ensure project documents are complete, current, and are stored appropriately.

Benefits

• great place to work, where each person has the opportunity and voice to affect change.
• succeed both in work and life.
• promote a healthy, productive, and flexible working environment that respects work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED