Project Coordinator

Axis Automation•Walker, MI

About The Position

Axis Automation’s Project Coordinator supports Project Managers in executing automation projects from award kickoff through closure. The role involves customer support and communications, KPI tracking against schedule and cost objectives, scope tracking, and administrative support. The coordinator also travels to new and kit installations to help lead project execution and support customer satisfaction, and assists with proposal activities using technical and commercial content.

Requirements

Background in administrative support.
Experience using project management tools, including Microsoft Project, Microsoft Teams, and Microsoft Excel.
Effective verbal and non-verbal communication skills for internal and external interactions.
Knowledge of project management best practices.
Financial and analytical proficiency.
Ability to stay highly organized and balance multiple tasks simultaneously.
Ability to problem-solve and be adaptable and flexible.
Attention to detail.
Willingness to travel up to 25–50%, including weekends with advanced notice.
Risk management and proactive mitigation planning skills.
Documentation and reporting skills.

Nice To Haves

1–3 years of experience in engineering or automation.
Familiarity with automation project life cycles.

Responsibilities

Support Project Managers in following equipment projects from customer order through completion.
Coordinate customer visits, receipt of customer parts, project team travel, and other critical dates.
Handle project administration, including job closing, milestone payment tracking, and invoice preparation.
Help prepare project communications by gathering data and generating reports.
Maintain project information in project folders.
Work with Project Managers and department leads to track projects.
Verify the accuracy of costs charged to projects.
Coordinate with designers, suppliers, and purchasing on purchased components and critical long-lead components to ensure accurate delivery dates.
Verify that Axis and customer audits and check sheets are completed at project milestone dates.
Prepare and communicate internal and external project status meetings and escalate critical issues.
Communicate project developments in real time with Axis departments.
Assist other projects and departments as needed, including process, costing, and design work.
Complete lessons-learned evaluations to help improve future projects.
Travel to new and kit installations to support overall project execution requirements, customer satisfaction, and proposal activities.
Manage service orders received from customers.
Actively embody and uphold Axis Automation’s ten Operating Principles.