Project Coordinator

Mtm•Norcross, GA

1d•Onsite

About The Position

The Project Coordinator (referred to in the description as a Team Coordinator, or TC) serves as a safety net for the team, ensuring tasks and responsibilities are managed and executed efficiently. The role collaborates with Estimators, Project Managers (PMs), Office Managers, and other team members to streamline processes and maintain effective communication. It oversees project management, coordination, and administrative duties.

Responsibilities

Create job entries in the Professional Service Automation (DASH) system.
Collaborate with the General Manager to assign Estimators.
Update DASH with project dates, referral sources, claim numbers, insurance companies, and adjuster information.
Send subcontractor agreements and follow up on their status.
Ensure subcontractor amounts align with the budget.
Collect required signatures and update DASH with relevant information.
Manage subcontractor change orders and follow up until they are resolved.
Collaborate with Project Managers and Estimators on job deviations.
Follow up on approval processes and communicate with customers when necessary.
Verify that job costs, program fees, technology hours, and miscellaneous charges are accounted for.
Work with Sales Representatives, Lead Estimators, and Project Managers to close jobs.
Perform miscellaneous coordination tasks, liaising between Estimators, Project Managers, LEGACY, and Project Handlers.
Verify subcontractor validity and manage related documents.
Ensure compliance with program scopes and track program-related activities.
Monitor job inspections and enter dates into DASH when they have been missed.
Collaborate with team members to help prevent project escalations.