Project Coordinator

SSFM•Honolulu, HI

19d•Onsite

About The Position

SSFM’s Strategic Services Group is looking for a detail‑driven, proactive Project Coordinator who thrives in a fast‑paced, mission‑focused environment. If you enjoy bringing clarity to complex projects, keeping teams organized, and supporting work that makes a real impact across Hawai‘i, this is your opportunity to join a locally rooted firm that has been shaping island communities for over 65 years.

Requirements

2–4 years in project coordination, administrative support, or similar roles—ideally in engineering, construction, or technical environments.
Proficiency in Microsoft Office
Strong written and verbal skills
Keen attention to detail and ability to manage multiple deadlines.
Proactive with the ability to identify issues and seek effective solutions.
Collaborative spirit aligned with SSFM’s culture of thoughtful partnership.
Comfort in dynamic environments where priorities shift quickly.

Nice To Haves

Familiarity with Deltek Vision or CRM tools a plus.
Confident working with clients and team members.

Responsibilities

Preparing and submitting project documents including RFQs, RFPs, scopes of work, and contract materials.
Maintaining accurate project tracking systems, databases, and filing structures.
Coordinating schedules, meetings, milestones, and communication with internal teams, clients, and subcontractors.
Assisting with financial tracking such as budget monitoring, billing schedules, and timesheet collection.
Ensuring compliance with company standards for documentation and record keeping.
Preparing reports, presentations, and client‑ready materials.
Responding to routine project inquiries and escalating more complex issues when needed.
Supporting project teams in meeting deadlines, deliverables, and continuous improvement goals.
Maintaining professionalism and confidentiality with sensitive information.