Project Coordinator - Department of Oncology, PSDR

Wayne State University • Detroit, MI

26d • Onsite

About The Position

Wayne State University is seeking an experienced Project Coordinator for the Department of Oncology, focusing on Population Studies Disparities Research (PDSR) for Education and DEI Initiatives. This role supports the Department of Oncology’s mission to coordinate and integrate research and education, aiming to build an inclusive cancer research workforce that serves the community. The Project Coordinator will provide essential support to the research efforts of WSU’s National Cancer Institute (NCI) designated comprehensive cancer center, ensuring training programs are effective for students and junior researchers. This position reports to both the Associate Center Director of Education and the Associate Center Director of Diversity, Equity, and Inclusion.

Requirements

• Bachelor's degree
• Bachelor’s degree in public health, Health Services Administration, or other health related discipline preferred.
• Entry level (less that a year of job-related experience)
• Knowledge of/experience in grant specific requirements.
• Basic understanding of community school districts, advisory committees, health care systems and resources.
• Other demonstrated experience of volunteer/community work.
• Strong Project Coordination Skillset: Self-motivated, adaptable, and efficient, able to initiate and complete tasks independently; detailed oriented with strong organizational and multi-tasking skills; works competently with ambiguity, possessing strong problem-resolution skills; flexible and able to support multiple and diverse projects within CRTEC and DEI
• Effective Team Member: Works well with others who have diverse backgrounds and experiences, demonstrates a strong capacity to collaborate and work towards a common goal. Comfortable accepting and providing constructive feedback.
• Excellent Communication Skills: Ability to present effectively to diverse groups, excellent written and verbal communication skills. Must be confident communicating through virtual channels with team members and others.
• Advanced Capabilities with Microsoft Office Products: Skilled in using office software for research papers, data management and presentation preparation.
• Proficient in use of artificial intelligence (AI): Ability to use multiple forms of communications, summarizing documents, research efforts, etc.

Nice To Haves

• Master’s degree in a related field or an equivalent combination of education and experience.
• One to two years of program, project, or administrative coordination experience, preferably in an academic, healthcare, research, or nonprofit setting.
• Experience coordinating programs or events from planning through execution and closeout.
• Experience processing financial, procurement, travel, reimbursement, honorarium, or vendor transactions through an institutional system.
• Familiarity with Wayne State University systems is preferred.
• Experience supporting NIH-funded programs, an NCI-designated cancer center, federally sponsored training grants, K-12 programs, or school-district partnerships.
• Experience with program-evaluation data, survey platforms such as Qualtrics, structured data entry, dashboards, and descriptive reporting.
• Experience handling confidential records under FERPA, HIPAA, or institutional policy and providing work direction to student employees or interns.
• Proficiency in English, Arabic, and Spanish for diverse communication is preferred.

Responsibilities

• Ensure that projects are executed successfully and completed within time frames to meet research objectives including maintaining work plans, task lists, project calendars, and the coordination of complex schedules for various initiatives within the Cancer Research Training and Education Coordination (CRTEC) and Diversity, Equity, and Inclusion (DEI) offices within the Department of Oncology at Wayne State University.
• Provide support to cancer center leaders in writing research reports and manuscripts, developing presentations, contributing to grant submissions, and creating other materials as needed.
• Liaison to students and community members as well as other cancer research entities.
• Serves as link between CRTEC, DEI and other essential initiatives of the cancer center, to assemble effective teams of researchers and subject matter experts that will meet the educational and diversity goals of the department.
• Use artificial intelligence tools for drafting emails, summarizing notes, and conducting research to enhance efficiency in support of initiatives.
• Schedule, organize and participate in internal and external meetings as the primary event coordinator: developing agendas; setting itineraries for visiting presenters; overseeing all catering, facilities, and audio-visual logistics; and ensuring detailed documentation of outcomes, including post-meeting surveys.
• Development and analysis of demographic surveys providing insights that can inform strategic initiatives, policies, and programs to assess and understand the diversity and inclusivity of our workforce and academic community.
• Coordinate daily operations for CRTEC programs serving participants from middle school through faculty, including calendars, shared communications, deadlines, meetings, and program materials.
• Manage participant applications, communications, reviewer assignments, mentor matching, onboarding, attendance, rosters, alumni records, certificates, and recognition items.
• Coordinate sessions, symposia, site visits, career panels, and advisory meetings, including speakers, transportation, registration, facilities, participant movement, day-of operations, evaluations, attendance reconciliation, and archiving.
• Process financial, procurement, and trainee travel transactions, including payment vouchers, purchasing-card documentation, invoices, vendor registration, honoraria, expense reports, reimbursements, index transfers, and approval routing.
• Maintain complete financial and audit records.
• Administer program surveys; monitor participation; clean, export, and maintain data; update dashboards; conduct alumni and outcome searches; and prepare descriptive summaries.
• Maintain CRTEC files, templates, confidential records, and program archives.
• Support grant and report submissions, approval routing, partner records, joint-event logistics, and tracking of commitments and deliverables.
• Perform other related duties as assigned.

Benefits

• University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level