Project Coordinator

Endocrine Society • Washington, DC

2d • Hybrid

About The Position

The Project Coordinator supports internal programs by coordinating work across multiple internal teams, managing stakeholder communication, and keeping projects moving forward. This role focuses on internal team coordination, issue triage, and follow-through—ensuring requests are clearly scoped, prioritized, and delivered on time.

Requirements

• Strong internal coordination and follow-up skills.
• Clear communicator with the ability to manage intake, priorities, and expectations.
• Demonstrated ability to escalate issues constructively and appropriately.
• Highly organized with strong attention to detail.
• Familiarity with Google Analytics or similar analytics tools.
• 2-4 years of experience in project coordination, marketing operations, grants administration, or program support.
• Ability to interact and communicate with individuals at all levels of the organization.
• Ability to plan and organize tasks to achieve objectives.
• Can organize in sequential and/or logical order in preparation for accomplishing an objective.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office Products, AMS).
• Ensure that one's own and other's work, information, and reports are complete and accurate.
• Carefully prepare for meetings and presentations.
• Follow up with others to ensure that agreements and commitments have been fulfilled.
• Develop and use systems to organize and keep track of information or progress.
• Set up and monitor procedures to ensure high quality of work.
• Establish a course of action to achieve results.
• Anticipate and adjust for problems and roadblocks.
• Effectively communicate roadblocks/challenges to staff and peers.
• Focus on what matters and readily own decisions.
• Effectively prioritize and meet deadlines.
• Collaborate with others to get task or project completed.

Nice To Haves

• Works cooperatively with others to achieve common goals.
• Ability to effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.
• Ability to be relied upon to ensure that projects within areas of responsibility are completed in a timely manner.
• Ability to monitor programs and/or activities and take corrective action when necessary.
• Anticipating the implications and consequences of situations and taking appropriate action to be prepared for possible contingencies.
• Anticipates possible problems and develops contingency plans in advance.
• Notices trends and develops plans to prepare for opportunities or problems.
• Anticipates the consequences of situations and plans accordingly.
• Anticipates how individuals and groups will react to situations and information and plans accordingly.
• Ability to plan and organize the work of a group, department or project and to establish effective priorities.
• Consider effective use of time.
• Demonstrates ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way.
• Handles projects responsibly (including expense management).
• Communicates challenges/barriers to supervisor.
• Collaborates and shares progress with others to get the project completed.
• Demonstrates effective delivery of completed project.

Responsibilities

• Coordinate work across internal teams, including Grants, Marketing, Finance, and Program teams.
• Facilitate regular internal check-ins to confirm priorities, clarify next steps, and maintain momentum across workstreams.
• Monitor project progress independently, proactively identifying gaps, delays, or risks and taking action to address or escalate as appropriate.
• Ensure teams have the information they need to complete their work effectively and on time by monitoring progress and proactively communicating when delays are identified.
• Serve as a primary point of coordination for internal stakeholders involved in programs and campaigns.
• Communicate project status, upcoming deadlines, and risks in clear, concise terms with Monday.com reports and dashboards.
• Support alignment between teams with competing priorities by clarifying scope and expectations by escalating to Director, Operational Excellence and/or executive sponsors for prioritization.
• Tailor communication style based on audience (team members, leadership, or cross-functional partners).
• Apply sound judgment to resolve routine and moderately complex issues independently.
• Monitor progress across internal workstreams to identify delays, capacity issues, or risks early and proactively providing updates to Director, Operational Excellence.
• Escalate issues to Director, Operational Excellence and/or executive sponsor with clear context, impact, and recommended options.
• Track escalated items through resolution and confirm next steps are completed.
• Act as the traffic manager for Marketing email requests, serving as the first point of review for accuracy and completeness for submissions via the marketing email intake form.
• Review requests for completeness, clarity, feasibility, and timing before routing to Marketing.
• Help prioritize requests based on deadlines, audience, capacity, and alignment with existing campaigns.
• Partner with the Marketing team to schedule work, manage queue visibility, and confirm delivery timelines.
• Communicate clearly with requestors regarding timing, revisions, and status updates.
• Coordinate closely with Grants teams to track deadlines, reporting requirements, and internal handoffs.
• Collect and consolidate required internal inputs from multiple teams, monitor timelines, send reminders as needed, and route materials to the appropriate reviewers or project owners to support on-time project delivery.
• Support program teams by scheduling and hosting kickoff calls, tracking deliverables, and surfacing risks early.
• Maintain internal project timelines, documentation, decision logs, and status summaries within Monday.com reports and dashboards.
• Analyze workflows and recommend process improvements to increase efficiency, clarity, and consistency.
• Contribute to the development of standardized tools, templates, and best practices for project coordination.
• Run and compile email and campaign performance reports using tools such as Google Analytics.
• Identify basic trends and summarize findings to support planning discussions.
• Support interpretation of email and campaign performance to inform future planning.
• Utilize structured tools and shared documents to track work and improve visibility across teams.
• Maintain organized tracking systems with intake forms, shared trackers, and dashboards to manage internal workflows.
• Work with tools like Monday.com and marketing and social media platforms like Hubspot.

Benefits

• A strong and competitive salary and benefits package that focuses on your well-being and financial health.
• Generous TIAA-CREF retirement plan with 10% employer contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees