Project Coordinator

CICONIX, LLC•Fort Detrick, MD

1d•Onsite

About The Position

CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact. CICONIX is seeking a Project Coordinator to support the Office of Regulated Activities (ORA) in support of the Defense Health Agency Research and Development Medical Research and Development Command (DHA R&D MRDC) team in Fort Detrick, MD. The Project Coordinator shall provide coordinator support to the assigned Office/Division/Program Management Office (PMO) as part of a support team across the organization. The Project Coordinator shall participate in multiple meetings, disseminating associated information and guidance to Office/Division/PMO personnel, and render assistance in the interpretation, implementation, and operation of administrative processes. The role involves ensuring new staff are properly in-processed IAW policy, preparing paperwork, and informing other offices for in-processing. It also includes assisting Human Resources with in-processing of incoming employees by coordinating required training arrangements with the Computer Support team members once all security clearances have been obtained. The coordinator will ensure departing staff are properly out-processed and serve as the accountability representative during fire drills or building evacuations. Responsibilities also include tracking and documenting all taskers assigned to the ORA, collecting data by designated suspense dates, preparing supply and equipment purchase requests, tracking requests, and ensuring proper receipt and distribution. The position supports maintaining current emergency contact information for all civilian, military and contractor support personnel using an emergency alert notification system, preparing for and conducting periodic inventories for GFE/GFP, and supporting primary and sub-hand receipt holders in investigations for inventory discrepancies. This includes assisting in developing documentation packages for Financial Liability Investigation Loss of Property and supporting the turn-in process for both serviceable and unserviceable assets. The Project Coordinator will also support the Acquisition Management Liaison Officer (AMLO) in responding to taskers by designated suspense dates and assist command CORs in completing and updating documentation for access to various government systems. Market research of various government and non-government sources, such as the Computer Hardware Enterprise Software and Solutions (CHESS) and General Services Administration (GSA) websites, is also a part of the role. Personnel performing in this task area shall have the ability to successfully communicate with personnel at various echelons through use of effective interpersonal and communication skills in addition to managing numerous efforts and effectively prioritizing and multi-tasking requirements. Additionally, personnel shall have the ability to be aware of and sensitive to information flows that contain items of interest that are the action responsibility of the AMLO.

Requirements

U.S. Citizenship
Successful background investigation
Ability to obtain and maintain a government security clearance
Willingness to comply with the government vaccination requirements
Ability to successfully communicate with personnel at various echelons through use of effective interpersonal and communication skills
Ability to manage numerous efforts and effectively prioritize and multi-task requirements
Ability to be aware of and sensitive to information flows that contain items of interest that are the action responsibility of the AMLO

Responsibilities

Provide coordinator support to the assigned Office/Division/Program Management Office (PMO) as part of a support team across the organization.
Participate in multiple meetings, disseminating associated information and guidance to Office/Division/PMO personnel.
Render assistance in the interpretation, implementation, and operation of administrative processes.
Ensure new staff are properly in-processed IAW policy.
Prepare paperwork and inform other offices to in-process new personnel.
Assist Human Resources with in-processing of incoming employees by coordinating required training arrangements with the Computer Support team members once all security clearances have been obtained.
Ensure departing staff are properly out-processed.
Serve as the accountability representative during fire drills or building evacuations.
Track and document all taskers assigned to the ORA and collect data by the designated suspense date upon request.
Prepare supply and equipment purchase requests, track requests, and ensure proper receipt and distribution.
Assist with maintaining current emergency contact information for all civilian, military and contractor support personnel, using an emergency alert notification system.
Support preparing for and conducting periodic inventories for GFE/GFP.
Support primary and sub-hand receipt holders in investigations to determine cause of inventory discrepancies and, if required, assist in developing documentation packages for Financial Liability Investigation Loss of Property.
Support the turn-in process for both serviceable and unserviceable assets.
Support the Acquisition Management Liaison Officer (AMLO) in responding to taskers assigned by the designated suspense date.
Support command CORs completing and updating documentation to allow for access to various government systems.
Support market research of various government and non-government sources, such as the Computer Hardware Enterprise Software and Solutions (CHESS) and General Services Administration (GSA) websites.