Project Coordinator

Sargent Electric•Columbus, OH

22d•Onsite

About The Position

Sargent Electric Company (https://www.sargentelectric.com) is consistently named one of the Top Fastest Growing Companies. Also, Awarded Safety recognition by Specialty Trades Insurance Company for the large company bracket and The Association of Union Constructors! Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients. We are looking to hire a Project Coordinator based in our Columbus, OH office. The primary responsibility of this position is to provide administrative support to the Commercial / Industrial Department of the company. You play a significant role in strategic planning, risk and document management, and resolving complex issues that may arise. The Project Coordinator is highly organized with strong leadership abilities and a passion for delivering exceptional results.

Requirements

Familiarity with industry terms, contracts, deliverables, and processes, preferred.
Strong leadership abilities, with the capacity to motivate and inspire a team to achieve common goals.
Excellent written and verbal communication skills, with the ability to effectively interact with clients, team members, and stakeholders at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
Strong organizational skills with keen attention to detail.
Strong analytical and problem-solving skills.
Ability to work effectively in a fast-paced environment and prioritize tasks.
Advanced in project management tools and software Excellent written communication skills.
Requires Bachelors or Associates degree in Business Administration, Business Management, or other related degree.
3+ years of proven experience in project coordination within electrical contracting or similar industry

Nice To Haves

Associate’s degree in business administration, marketing, or a related field (preferred).

Responsibilities

Risk Management: Identifies potential risks to project success and work with project managers to develop strategies for mitigating these risks. This involves anticipating issues related to scheduling and resource availability.
Communication: Facilitates clear and effective communication within your team and with other stakeholders involved in the projects. This includes regular status updates, meetings, and addressing any concerns or issues that arise during the project lifecycle.
Quality Assurance: Ensures that all work carried out by your team meets the required quality standards and complies with relevant regulations and industry best practices.
Documentation Management: Oversees the creation, maintenance, and organization of project documentation such as project plans, schedules, status reports, and meeting minutes.
Continuous Improvement: Strives for continuous improvement in project management processes and workflows. This involves identifying areas for optimization and implementing changes to enhance efficiency and effectiveness.
Training and Support: Provide training and support to project team members on project management methodologies, tools, and processes.
Administrative Support: Provide administrative support to project managers, such as scheduling meetings, preparing agendas, and maintaining project-related documentation.
Stakeholder Management: Building and maintaining relationships with project stakeholders, including clients, vendors, and internal teams. This involves understanding their needs and expectations and ensuring that they are met throughout the project lifecycle.
Cashflow Management: Create and submit invoices to customers. Follow up with customer when approaching payment deadlines.
Logistics: Process requisitions for tools, equipment, and material. Support warehouse and fleet with logistics and purchasing.
Understand and support all Company policies and procedures and follow/communicate accordingly.
Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management.
When appropriate, participate in, and actively support, all Company training, safety and management development initiatives
Assume any additional duties and responsibilities as delegated by Sargent Electrical Management.
Assisting Project Managers
Completing Time Entry
Document Management
Various data entry tasks
Invoicing