Project Coordinator

BluSky Restoration Contractors•Atlanta, GA

About The Position

The Project Coordinator contributes to the accuracy and success of financial and accounting information associated with BluSky office projects. This interactive role supports the management of construction projects and works closely with project managers, superintendents, and project directors to reconcile job budgets, invoice clients on time, capture past and future costs accurately, and maintain project documentation. The role has no direct reports and may provide additional office support as directed by the Branch Accountant. The position involves minimal travel, though some out-of-area and overnight travel may be expected for training or meetings. The work environment can range from quiet to significantly loud. The employee regularly moves around the office and is required to lift or move 25–50 pounds, stand, walk, handle materials, reach, talk, and hear.

Requirements

Ability to analyze data and solve problems.
Must be detail-oriented, organized, and accurate.
Proficiency with computer software applications, including Microsoft Office Suite (Word, Excel, Outlook, and Access).
Excellent written and verbal communication skills.
Ability to interact with employees and vendors clearly and professionally.
High school diploma or college degree in business administration or a related field is preferred.

Nice To Haves

Two or more years of office administration experience.

Responsibilities

Upload budgets and verify relevant production information in the ERP system for sold jobs.
Work with Operations to review Subcontractor Agreements and Purchase Orders for each job phase and ensure their accuracy in the ERP system.
Ensure subcontracts are returned and signed by subcontractors.
Manage job flow in the ERP system.
Ensure work authorizations and contracts are fully executed.
Analyze job costs for accuracy.
Update estimated completion dates and other project financial data based on information from Project Managers or Project Directors.
Obtain job progress information from Project Managers and provide daily or weekly updates to customers as required.
Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and compliance with contractual terms.
Analyze monthly over- and under-billing (WIP) results.
Audit WIP reports to ensure data accuracy.
Work with internal stakeholders to help collect customer payments.
Collect and distribute information for customer surveys.
Engage with customers as needed and provide quality customer service.
Support the office as needed and as directed by the Branch Accountant.
Participate in weekly production meetings.
Update customer portals as necessary.