Project Coordinator

Ogilvy•Parsippany, NJ

About The Position

Ogilvy Health is seeking a highly organized, motivated Project Coordinator to support a large-scale, fast-paced pharmaceutical AOR account. The role offers an opportunity to learn healthcare advertising and project management in a collaborative agency environment. The Project Coordinator helps track work from implementation through execution, supports timelines and workflows, and assists project managers with coordination, documentation, and administrative oversight. The ideal candidate is detail-oriented, process-driven, proactive, and eager to contribute to a team.

Requirements

Computer proficiency.
Ability to collaborate closely with others in a team environment under tight deadlines and in a fast-paced environment.
Outstanding written and verbal communication and interpersonal skills.
Detail-oriented approach and proactive problem-solving skills.
Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies.
Ability to adapt to new tools and integrate AI responsibly into day-to-day work.

Nice To Haves

Previous project management and project planning experience.
Experience with MS Suite applications (Word, Project, Excel, and PowerPoint) and Acrobat Professional.

Responsibilities

Track projects through the agency from implementation to execution.
Support project timelines and work with teams to meet milestone dates and completion deadlines.
Update agency timelines, resource plans, and status documents as needed.
Coordinate submissions for regulatory review and handoff to Regulatory Operations.
Provide administrative oversight of projects through financial and project management systems.
Monitor and route jobs through the digital workflow system to help ensure they remain on task and on time.
Maintain and archive clean historical records of project workflow.
Schedule and assist SPMs/PMs in facilitating internal status meetings and reviews.
Keep teams informed of project status and next steps through daily status documents and planned or ad-hoc meetings.
Advocate for and champion agency processes.
Develop strong, positive working relationships with team members and project stakeholders while maintaining adherence to objectives, processes, and timelines.