Project Coordinator

-30- Forensic Engineering•Toronto, ON

18d•Onsite

About The Position

30 Forensic Engineering is one of Canada’s largest and most respected multi-disciplinary forensic firms. Our core team of 90 professional investigators, engineering technicians and support staff is enhanced through relationships with some of the top scientists, standard-makers and specialized consultants in North America serving a wide variety of industries including: Insurance, Manufacturing, Legal, Construction, Health Care, Commercial and Residential Property, Financial, Government, Hospitality, Mining, Renewable Energy and Transportation. If you want to be a part of this fun, exciting, growing firm and contribute your skills, knowledge and abilities to our diverse group of professionals, we are looking for you. The Project Coordinator will report directly to the COO or a designated staff member appointed by the COO. This role requires exemplary customer service to external clients and administrative support to internal clients, ensuring all duties are performed professionally and efficiently.

Requirements

A minimum of 1-3 years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment.
Experience in a professional services environment, particularly within a legal office, would be an asset.
Ability to work independently with minimal supervision while managing competing priorities.
Proficiency in Microsoft Office applications (Outlook, Teams, Word, and Excel), with experience coordinating calendars, meetings, and communications across multiple platforms.
Strong business acumen with the ability to anticipate needs, problem-solve, and take initiative.
Experience liaising with senior leadership, external vendors, and key stakeholders in a professional and confident manner.
Post-secondary education would be considered an asset.
Strong commitment to client service.
Excellent written and verbal communication skills.
Ability to organize, prioritize, and multitask effectively.
Professional and pleasant telephone manner.
Strong organizational skills and attention to detail.
Great interpersonal communication and customer service skills.
Ability to adapt quickly to changing priorities and work under pressure.
Demonstrated ability to take initiative and drive administrative processes efficiently.
Understanding of business processes and workflow management to support efficient project coordination.
Results-oriented and proactive.
Proficient in learning and utilizing new computer applications.
Excellent teamwork and collaboration skills.

Nice To Haves

A background in construction administration would be considered an asset for this role.
Experience in a professional services environment, particularly within a legal office, would be an asset.
Post-secondary education would be considered an asset.

Responsibilities

Manage and track client files from acquisition to completion, including file intake.
Support day-to-day project management for each practice member, including budgets, timelines, and deliverables.
Coordinate and manage calendars, scheduling appointments for experts.
Handle multiple projects in a fast-paced environment, ensuring deadlines are met.
Work with Practice Leads, experts, and operations staff to streamline administrative processes and anticipate project needs.
Produce and deliver invoices in coordination with practice members, ensuring compliance with procurement agreements and company policy.
Schedule and coordinate travel, site visits, and teleconferences.
Liaise with third-party vendors and contractors to retain services.
Follow up on aging accounts receivables, as assigned.
Coordinate the production and issuance of technical reports.
Manage the main call line and email during business hours, triaging and distributing as required.
Perform general clerical duties, including scanning, filing, and document management.
Perform additional duties as required.