Project Coordinator

ArtiFlex Manufacturing • Grand Rapids, MI

40d

About The Position

Project Coordinator We are seeking a highly organized and detail-oriented Project Coordinator to support our Project Managers, internal teams and customers. This role plays an important part in keeping projects organized and moving forward by managing job data, coordinating information between departments, and supporting invoicing, reporting, and customer order management. The Project Coordinator supports project administration and reporting across tooling, production, die services, ECNs, and customer programs . This role focuses on accurate job setup, budgeting support, invoicing coordination, reporting, and customer order management. You will work closely with Project Management, the Build Team, Accounting, and Sales, ensuring project information is accurate, budgets are tracked, and customer orders are properly entered and maintained. If you enjoy organizing information, solving problems, and being the person others turn to for answers, this is a great opportunity to learn the business and contribute to a fast-paced manufacturing environment.

Requirements

• 3+ years of experience in project coordination, operations support, or manufacturing administration
• Strong Excel skills and experience working in an ERP system
• Experience supporting budget tracking, invoicing, or financial reporting
• Excellent attention to detail and organizational skills
• Ability to manage your time for multiple priorities with sometimes conflicting schedules and respond to requests from multiple teams in a professional manner.

Nice To Haves

• Experience in tooling, die, stamping, or manufacturing environments is helpful but not required

Responsibilities

• Job & Budget Management Enter and maintain job information including job numbers, sub-jobs, purchase orders, revenue, payment terms, and ECNs
• Create and update job sheets: calculate and track job costs
• Enter task codes, labor hours, and material budgets
• Maintain accurate sales reporting for awarded jobs including production, die services, ECNs, and ITS
• Maintain organized job documentation including quotes, purchase orders, budgets, and project files
• Invoicing & Financial Tracking Track milestone payments and enter invoices into ERP system
• Upload and distribute invoices to customer portals
• Maintain invoice projection spreadsheets and assist with A/R communication
• Update customer contact information and assist with credit applications
• Production & Customer Support Enter and adjust customer orders and releases in the system
• Set up new customers and part information
• Coordinate delivery updates and order changes between customers and internal teams
• Maintain shipment tracking and support weekly reporting
• Reporting & Administrative Support Prepare monthly reports including sales, ECNs, invoicing summaries, booked orders, and projections
• Run job close reports and maintain documentation
• Maintain sales quote folders and job files
• Provide general administrative and organizational support for the team

Benefits

• Medical, Dental, Vision, Disability & Life Insurance options, Flexible Spending and Health Savings Accounts, 401k with company matching, Paid Time Off, Holiday Pay, and Annual Bonus.
• Tuition Reimbursement, Safety Shoe Compensation Program, Prescription Safety Glasses Reimbursement, Tool Purchase Program, Career Development, Training, Vehicle Purchase Supplier Discount, Company Events, Celebrations, and more!
• Employee Stock Ownership Plan (ESOP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed