Project Coordinator

Albert A. Webb Associates•Riverside, CA

About The Position

Albert A. Webb Associates (WEBB) is seeking a highly organized and proactive Project Coordinator to support its Water Resources department. The role supports project workflows and successful project execution by facilitating communication, tracking progress, and coordinating resources and schedules. The Project Coordinator provides clerical and day-to-day project coordination support to Project Managers and department associates, assists with project billing and accounting, maintains project and tracking records, and helps coordinate meetings, proposals, client relations, and agency review processes. The position has an hourly range of $26.15–$36.05.

Requirements

Advanced skills in Microsoft Office Suite and Bluebeam.
Ability to perform highly detailed work on multiple concurrent tasks under intensive deadlines and with constant interruptions.
Ability to maintain a high level of service for clients and agencies.
Excellent proofreading, spelling, and grammar skills.
Time-management skills and ability to work on multiple projects simultaneously.
California Driver's License with a good driving record.
Ability to work within a team and adjust to a variety of management and communication styles.
Strong organizational skills and ability to present oneself professionally in demeanor and attire.
Ability to manage and prioritize work to meet the needs of multiple Project Managers.

Nice To Haves

Previous experience within the engineering or architectural industry.
Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.
Familiarity with civil engineering processes.
Project Management Professional (PMP) certification or similar certification.

Responsibilities

Provide clerical support to Water Resources department associates, including typing, filing, scanning, arranging meetings, and preparing reports and related documents.
Assist assigned Project Managers and other Project Coordinators with day-to-day project coordination.
Assist assigned Project Managers with project billing and accounting.
Maintain open project files assigned to Project Managers.
Assist Project Managers in maintaining the Client Relations Management (CRM) System.
Help resolve client and agency inquiries and conduct basic research to support teams and projects.
Deliver documents to outside agencies and clients upon request.
Open and maintain work orders, phases, and tasks in the Webb Enterprise Management System.
Maintain project tracking and filing systems for the department.
Coordinate with Project Managers to establish staff and client meeting agendas, arrange meetings, take minutes when necessary, and distribute follow-up documents as directed.
Manage department calendars in coordination with internal and external clients.
Assist assigned Project Managers with proposal development.
Track the status of projects and reports under review at local agencies.
Coordinate and share project information with clients, department staff, and other stakeholders.