Project Coordinator 2

NTI Connect LLC • Dallas, TX

17h • Onsite

About The Position

If being a part of a world-class organization that operates in some of the most advanced technological environments around the world sounds like a dream job, Network Connex might be the right fit for you! You’ll be part of a team working together to solve customer problems every day, with compensation and benefits that are an investment in your career, financial future, and overall well-being.

Requirements

• Intermediate level database management
• Basic understanding of project finances
• Knowledge of material orders and tracking
• Knowledge of project financials and impacts
• Excellent written and oral communication skills
• Strong interpersonal skills
• Strong work ethic
• Analytical skills
• Detailed oriented and highly organized
• Ability to prioritize multiple complex tasks
• Exceptional Microsoft Office skills, especially MS Excel, Word, and Outlook
• 1-3 years of previous experience as a Project Coordinator
• Ability to read and write in English

Nice To Haves

• NetSuite experience

Responsibilities

• Quote entry - review PM quotes and estimates and entering the quotes and project budgets into Vista. Ability to identify errors and determine budget risks upfront.
• Project Creation - input the PO information as well as updating any budget information. Works with the PM's to coordinate manpower and updates Field Manager to include assigned techs in the resource section. Understanding cost types and ensuring proper phase set up for projects that will require per diem and credit card charges.
• PO Creation - create PO's to the distribution vendors and subs when needed. Ability to verify project budgets prior to issuing PO’s and notifying the project management team of any errors and risks. Validates that the materials have been received against the PO in Vista and follow up with vendors as needed for missing invoices.
• Vendor Onboarding/Management - Works with Supply Chain team to onboard new Vendors/customers/contractors to support the markets. Follows through the entire process from start to finish. Ensuring all onboarding has been completed prior to the PM team utilizing the vendor/customer/contractor. Ability to maintain good standing with current market vendors/contractors by reconciling open statements and following up on missing items.
• Vista Management - Focus on active projects, quotes and requests updates from the PM to properly adjust dates and budgets. Adds Change orders for existing projects. Strong understanding of budget changes and monthly impact to ensure project/market integrity is maintained.
• Invoicing - gather PO and any closeout documentation from the PM and create the invoice in Vista. Alert the PM team of any possible billing opportunities and provide support in gathering needed close-out documentation.
• Reporting - financial reporting and project tracking as required.
• Action Items – Ability to work independently on open action items and drive to completion. Following up with market and PM teams to meet deadlines.
• Division Specific Special Tasks – Outside of financial database management duties listed above, handling additional tasks that could be assigned such as/but not limited to: close-out package creation/management, permitting, utility locates, spreadsheet management, general office management, etc.

Benefits

• Comprehensive benefits package designed to support your physical, mental, and financial health
• Programs begin on the first of the month following your start date
• Vanguard 401(k) plan with immediate vesting
• 5% company match for 401(k)
• 10 paid company holidays
• Generous PTO accrual schedule
• Access to discounts on useful products and services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees