Project Coordinator

Calista Brice•Anchorage, IN

15h•Hybrid

About The Position

The Project Coordinator provides comprehensive administrative, logistical, and technical support to the Project Management team in the planning and execution of construction projects across Alaska. This position plays a key role in maintaining project documentation, coordinating schedules, supporting cost tracking, preparing bid and permit documents, ensuring subcontractor pre-work compliance, organizing travel and housing logistics, and facilitating communication between office and field teams. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while working in a fast-paced project environment. The Coordinator helps ensure project activities remain organized, documented, and on schedule from project initiation through close-out.

Requirements

High School Diploma or equivalent required.
One-year minimum of Construction related work experience required.
Proficiency with Microsoft Outlook, Excel, Word, and basic scheduling/document control tools required.
Strong written communication and document management skills required.
Ability to travel up to 20% of the time.
Valid state driver’s license and must be qualified to operate a vehicle under the conditions of Company’s Driving Policy.
Ability to pass a drug, driving, and background screenings.

Nice To Haves

Bachelor’s degree in Construction Management, Engineering , or a related field (or active enrollment with related experience) preferred.
Experience using project management software (e.g., MS Project, P6, Procore, Smartsheet) preferred.
Prior experience in Alaska’s rural construction industry preferred.
Knowledge of remote Alaska logistics and construction practices preferred.
Ability to read construction plans and specifications preferred.

Responsibilities

Assist Project Managers with planning, scheduling, and coordinating project activities to maintain timelines and deliverables.
Obtain pricing and gather information to support cost estimate development.
Participate in bidding activities, including collecting subcontractor information and preparing documents.
Assist in preparing and tracking licenses, permits, and other regulatory submissions.
Maintain organized electronic and paper project files, including RFIs, design clarification requests, submittits, change orders, proposals, drawings, specifications, cost reports, O&M manuals, close-out packages, and other project deliverables.
Track and file incoming daily reports, photos, safety documentation, and field correspondence.
Draft professional correspondence, prepare documents for signature, and distribute per Project Manager direction.
Support the development of project plans, phases, and timelines using Critical Path Management (CPM) or designated scheduling software.
Coordinate complex travel arrangements, including air and hotel reservations, for project personnel.
Secure temporary housing for project sites and coordinate with Accounting for utility setup and lease payments.
Assist Project Managers with client communication and represent the company professionally.
Coordinate and attend project meetings; record action items and follow through on assigned tasks.
Work with Human Resources to support compliance with local hire requirements at rural job locations.
Code invoices to appropriate project accounts for accurate cost tracking.
Assist with preparing reports, presentations, and documentation for internal and external stakeholders.
Maintain the project management office in an organized and professional manner.
Provide administrative and task support to all Project Management team members as needed.
Participate in training and development opportunities to maintain project coordination skills.
Maintain professionalism, confidentiality, and ethical conduct in all business activities.
Report unsafe or unethical activity immediately to leadership.
Work safely, maintain awareness, and follow all company policies and procedures.
Perform other duties as assigned.