Project Coordinator - Highland Heights, Ohio

Clair Global Corporation•Highland Heights, OH

26d•Onsite

About The Position

Project Coordinator will assist with the planning and implementation of various projects within the Integration Division. This includes assisting various teams including Sales, Project Management, Engineering, and Finance with a broad spectrum of tasks throughout the lifecycle of the project.

Requirements

Highschool diploma or GED
Ability to communicate information and ideas in writing, in person, and over the phone in a clear and concise manner
Strong documentation, communication, organization and time management skills
Familiarity with project management or spreadsheet software
Ability to work on a team, maintain a positive attitude, and be open to learning
Must excel in a fast-paced, demanding, and continuously changing environment
Should be comfortable taking initiative
Must have excellent attention to detail
1 to 3 years of administrative, assistant, or project support experience

Nice To Haves

Bachelor's degree in business, communications, or a related field a plus
Experience with A/V system integration a plus

Responsibilities

Assist project managers in managing project scope, project schedule, and project costs including the preparation and submission of change orders
Prepare reports regarding status of projects for clients and management
Track and communicate client schedules to the internal team
Ensure both internal and external deliverables meet contract requirements and deadlines
Coordinate internal resources and third parties/vendors through the project life cycles
Maintain relationships with clients, contractors, and vendors
Create and maintain comprehensive project documentation
Assist Account Executives in system processing for business opportunities, proposals and new sales contracts
Create and maintain project templates
Maintain sales databases, track accounts, and process purchase orders and invoices
Assist Engineering with building schedule of work structures
Prepare equipment lists
Create and coordinate purchase requisitions
Collaborate with warehouse manager on equipment rentals as instructed by management, ensuring timely delivery and return
Assist with billing processes, including submitting invoices, managing revisions, and troubleshooting any discrepancies or issues that arise
Regularly correspond with all team members to maintain clear communication on general status and high-risk items, report and escalate to management
Assist Service Manager with coordination of service calls, related system processing and maintaining service assets