Project Coordinator (Trade Shows & Events)
About The Position
At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. We are seeking a Project Coordinator (Trade Shows & Events) to join our Oakville team. This role supports the Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs. We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment.
Requirements
- Bachelor’s Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience
- Ability to read, analyze, and interpret business, technical, and regulatory documentation
- Strong written communication skills, including proposals, reports, and business correspondence
- Comfortable presenting information to internal teams, clients, and stakeholders
- Strong mathematical competency including fractions, percentages, ratios, and proportions
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables
- Customer-centric approach with strong interpersonal and relationship-building skills
- Strong organization, detail orientation, multitasking capability, and follow-through
- Independent, proactive, and entrepreneurial mindset
- Comfortable working under tight deadlines in a fast-paced environment
- Ability to read construction drawings and setup prints and translate design to execution
- Ability to collaborate effectively within cross-functional teams and client groups
Nice To Haves
- Experience in event marketing, experiential, or creative solutions-based agency environments preferred
Responsibilities
- Adhere to all internal processes and policies accurately and efficiently
- Develop understanding and effectively work within required project systems
- Utilize online asset management and event management tools
- Support Project Managers by accurately and efficiently completing assigned tasks
- Communicate effectively with internal departments, strategic partners, and vendors
- Maintain well-organized project files and documentation
- Manage and execute client and vendor communications across a variety of projects
- Liaise with internal and external stakeholders to ensure timely delivery
- Apply best practices in project management, time allocation, resource management, and client communication
- Support development of project estimates and workback schedules
- Prepare to answer questions regarding project status and deliverables
- Manage multiple projects simultaneously while maintaining schedules, budgets, and quality
- Research specialty materials and services in conjunction with Finance
- Read, redline, and support fabrication drawing development as needed
- Assist in training incoming team members and developing transition materials
- Resolve issues within working teams as needed
- Maintain awareness of client properties relevant to assigned projects
- Travel domestically and internationally for fulfillment as required
- Complete work as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
