Project Coordinator - Shop

Mid-State Machine•Bartow, FL

9h•Hybrid

About The Position

The Project Coordinator performs a variety of administrative functions that support the overall project management team and process through planning, execution, and completion. This position plays a pivotal role in ensuring projects are completed on time, within budget and to the agreed upon quality standards. This role involves coordination of supplies and equipment, maintaining budgets and facilitating effective communication between various stakeholders. This position works closely with the Project Manager and/or the Project Administrator.

Requirements

High School Diploma or GED, required.
Basic construction knowledge is required.
Intermediate skills in Microsoft Word, Excel, and Outlook.
Honest, ethical, and strong integrity.
Leadership skills, willing to take charge.
Proactive, takes on responsibilities and challenges.
Detail-oriented and thorough.
Adaptable and open to change.
Analytical thinkers solve work-related issues logically.
Must be legally authorized to work in the United States.

Nice To Haves

Prior experience as a Journeyman Mechanic is a plus.
Experience with Microsoft Project is a plus.

Responsibilities

Gather and document information from the Project Manager regarding project dates, workforce requirements and budgets.
Submit time clock data to payroll on time.
Monitor employee time and attendance with daily punch in/out and ensure time is charged appropriately.
Gather appropriate documentation for customer billing to include but not limited to sales orders, invoices, and POs to be entered in the ERP system.
Support Project Manager is sourcing, pricing, and ordering needed material for jobs and coordinate delivery of same.
Complete requisitions and follow up on supplies/materials for timely delivery.
As needed take notes on pre-bid meetings and job site walk throughs.
Oversee the process of procuring, managing, and extending rental equipment and agreements. Track delivery, use, location and return of rental equipment.
Maintain documentation of rental equipment inventory and forward it to corporate office as required.
Correspond with fabrication shop to coordinate timeliness of completion of items to be delivered to job site.
As needed get quotes and support purchasing of machine shop materials.
When necessary, function as an onsite point-of-contact, resolving issues with clients, contractors, and engineers.
Assist in managing/coordinating industrial maintenance activities.
Help prepare financial documents, reports, and budgets.
Estimate labor requirements.
Communicate organizational information, policies, and procedures to stakeholders.
Analyze forecasting data to improve business decisions.
All other duties as assigned.