Project Coordinator - Purchasing & Procurement

KSI•Gilbert, AZ

1d•$27 - $31•Onsite

About The Position

A growing commercial glass and glazing subcontractor is seeking a highly organized and proactive Project Coordinator to support purchasing, procurement, and project operations. This role plays a critical part in keeping commercial construction projects moving by coordinating material purchasing, vendor communication, service scheduling, and installation logistics. You'll work closely with estimators, project managers, suppliers, and field crews to ensure materials are ordered accurately, deliveries stay on schedule, and projects remain on track. While you'll support estimating and operations, the primary focus of this position is procurement and material coordination. The ideal candidate enjoys ordering materials, coordinating vendors, solving problems, and being the person who keeps projects organized from start to finish.

Requirements

2+ years of experience in construction administration, purchasing, procurement, project coordination, or scheduling
Experience ordering construction materials or industrial products
Experience creating purchase orders and tracking deliveries
Strong organizational skills with the ability to manage multiple active projects simultaneously
Excellent phone, email, and vendor communication skills
Proficiency with Microsoft Outlook, Excel, and Word
Ability to follow established processes while adapting to changing project priorities

Nice To Haves

Experience in commercial glass & glazing, storefront systems, curtain wall, doors & hardware, or related construction trades
Experience coordinating material deliveries and supporting installation schedules
Familiarity with construction plans, specifications, submittals, and industry terminology

Responsibilities

Create and process purchase orders for awarded projects
Order glass, aluminum framing systems, storefront components, door hardware, and related materials
Verify pricing, quantities, acknowledgments, and lead times
Track fabrication schedules and delivery dates
Coordinate backorders, damaged shipments, material shortages, and schedule changes
Maintain procurement logs and organized purchasing documentation
Build strong relationships with suppliers and fabricators
Request pricing and track vendor quotes
Communicate delivery schedules and resolve purchasing issues
Ensure materials arrive when crews need them to keep projects on schedule
Keep Project Managers informed of procurement status, delivery timelines, and potential impacts
Schedule service calls, warranty work, and repairs
Coordinate installation schedules with field crews and operations
Maintain project documentation and procurement records
Serve as a communication hub between vendors, field teams, and office staff
Obtain supplier pricing for estimates
Track vendor quote requests and responses
Organize pricing documentation
Assist with scope verification and material confirmations