Project Coordinator, Programs

City of New York•New York, NY

12h

About The Position

The New York City Mayor’s Office is hiring a Project Coordinator, Programs, to provide communications, policy, and programmatic support for the Office of Talent and Workforce Development (NYC Talent). The role supports NYC Talent’s work to improve access to good-paying careers for New Yorkers and connect employers with the city’s workforce. It collaborates with NYC Talent staff, City Hall, city agencies, and external stakeholders to build an integrated, equitable, and efficient workforce system. The Project Coordinator manages project plans and deliverables; supports policy and program decisions; prepares briefings and communications; and coordinates with city teams, nonprofits, contractors, employers, and other partners. The position also supports research, policy development, event planning, stakeholder engagement, and special projects. It reports to the Chief Policy and Programs Officer.

Requirements

1–3 years of relevant professional experience in public policy, government procurement, workforce development, project management, or a related field, together with a bachelor’s degree from an accredited college or university; or 4–6 years of relevant professional experience in a related field.
Excellent oral and written communication skills, including the ability to communicate with diverse audiences.
Strong organizational and detail-orientation skills, with the ability to prioritize competing demands in a fast-paced environment.
Ability to work independently and use initiative to accomplish tasks and solve problems.
Ability to learn new skills and adapt to changing needs and challenges.
Proven project management skills, including organizing and strategic planning.
Proficiency in Microsoft 365, including SharePoint, PowerPoint, Excel, and Teams.
Strong interpersonal skills and ability to build partnerships with program stakeholders inside and outside government.
Experience with or knowledge of City government, workforce development, youth development and education, and/or government procurement.
The supplemental Community Coordinator qualification states that candidates need a bachelor’s degree and two years of related community work; or high school graduation or equivalent and six years of related community work; or equivalent education and/or experience. All candidates must have at least one year of the described experience.
A cover letter is required in addition to a resume.

Nice To Haves

Familiarity with project management software such as Airtable.
Experience with design and communications tools such as Canva, Constant Contact, and social media platforms.
Ability to write and verbally communicate in multiple languages.

Responsibilities

Manage project plans, coordinate deliverables, meet deadlines, and identify and help resolve project issues and challenges.
Provide administrative support to the Chief Policy and Programs Officer and Senior Advisor, Programs, including scheduling meetings, organizing program files, and tracking and reporting key deadlines and milestones to City Hall and relevant agency leaders.
Support analysis, advice, and recommendations on policy and programmatic decisions concerning NYC Talent initiatives, including initiatives serving priority populations.
Coordinate and prepare briefings for meetings, events, tasks, and other initiatives.
Draft meeting agendas, track next steps and follow-up items, and ensure tasks are completed.
Develop and execute communications tools and strategies, including printed materials, newsletters, and social media.
Support nonprofits and other contracted service providers through technical assistance and advisement in collaboration with city agencies and NYC Talent staff.
Coordinate with NYC Talent teams to align programming with industry trends and city priorities.
Collaborate with the External Affairs team to showcase successes, share best practices, promote initiatives, and support event planning.
Support supervision of youth interns and/or apprentices as needed.
Support research and policy development to improve program operations, outcomes, vendor compliance, and stakeholder management.
Represent NYC Talent at meetings, public forums, conferences, and similar events as needed.
Develop and maintain subject matter expertise in local government workforce development, including policy, procurement, reporting, and data.
Coordinate long-term project deliverables alongside emergency and time-sensitive requests.
Undertake and support special projects as assigned.
Perform other duties as assigned.