Project Coordinator, Program Marketing

Most Comprehensive Finance Options for Owner Flown Aircraft•Frederick, MD

10d•Onsite

About The Position

The Project Coordinator, Program Marketing brings structure, clarity, and accountability to marketing AOPA Foundation aviation programs. Working directly with the Director of Program Marketing, the coordinator turns program goals, ideas, and requests into organized marketing campaigns and initiatives that engage audiences and advance the Foundation’s mission. The role manages projects from initial request through final delivery, establishing plans, timelines, deliverables, dependencies, and approval processes. It coordinates work across Creative, Digital, Social, Web, Email, PMO, Data, and Analytics teams and helps keep stakeholders aligned while ensuring materials meet brand, legal, and operational requirements. The coordinator also provides visibility into project progress, workload, capacity, and reporting to support informed decisions and keep work moving forward. This position works in an office setting at AOPA’s Frederick, Maryland office. Typical hours are 8:30 a.m. to 5:00 p.m., Monday through Friday, with a one-hour lunch break. The environment is generally climate-controlled, with occasional outdoor exposure at aviation-related events, including possible exposure to higher altitudes and confined spaces in general aviation aircraft. Travel may be required up to 10% of the time, by aircraft, road, or public transit. The position is paid hourly at $23.50–$25.00, depending on education and experience.

Requirements

Associate degree in marketing, communications, business, project management, or a related field, or an equivalent combination of education and relevant experience.
At least 2 years of experience in marketing, communications, project coordination, or a related role involving multiple projects and stakeholders.
Strong project coordination and organizational skills, including planning, prioritization, scheduling, deadline management, follow-through, and attention to detail.
Strong written, verbal, proofreading, and interpersonal communication skills, with the ability to communicate effectively across teams and stakeholder groups.
Ability to coordinate cross-functional work, identify risks or roadblocks, exercise sound judgment, and proactively resolve or escalate issues.
Proficiency with Microsoft Office applications and working knowledge of collaborative project or work-management tools.
Ability to organize, track, and summarize project and marketing information using spreadsheets, reports, dashboards, or similar tools.
Ability to manage competing priorities in a fast-paced environment, adapt to changing needs, take initiative, and maintain accuracy and quality with limited oversight.
Ability to work in an office setting and meet the position’s stated physical demands, with reasonable accommodation available.
Travel may be required up to 10% of the time.

Nice To Haves

Bachelor’s degree in marketing, communications, business, project management, or a related field.
At least 3 years of relevant product marketing experience, including coordination of multichannel digital and print marketing campaigns and projects.
Experience with Wrike or a comparable work-management platform and developing or improving workflows and processes.
Familiarity with campaign production, creative review, brand standards, asset management, performance reporting, and quality-control processes.
Experience working with creative, digital, web, email, social, data/analytics, vendors, agencies, or similar internal and external partners.
Experience or demonstrated interest in aviation, education, nonprofit, association, or other mission-driven organizations.

Responsibilities

Coordinate marketing projects from initial request through final delivery, defining scope, priorities, schedules, deliverables, and approval requirements.
Translate project requests into plans with tasks, owners, timelines, dependencies, milestones, and review points.
Build, maintain, and manage project schedules and status updates in Wrike; monitor milestones and deadlines and communicate schedule changes.
Coordinate campaign execution within agreed scope, timelines, and budgets; identify risks, resource constraints, and dependencies, and coordinate solutions or escalate issues.
Coordinate project intake, document requests, clarify requirements and priorities, and identify missing information, conflicting deadlines, and resource needs before work begins.
Communicate project timelines, priorities, constraints, and changes to stakeholders and maintain visibility into project status, team capacity, and competing demands.
Identify workflow inefficiencies and recommend or implement improvements; document processes that support repeatable marketing execution.
Coordinate with Creative, Digital, Web, Email, Social, PMO, Data, and Analytics teams to align campaign requirements, schedules, deliverables, and handoffs.
Serve as a central coordination point for campaign execution, track responsibilities and outstanding decisions, and facilitate handoffs between teams.
Coordinate external agencies, vendors, and production partners to track deliverables, timelines, and quality expectations.
Track program-owner reviews and approvals and follow up to keep decisions on schedule.
Coordinate timelines and production requirements for multichannel digital and print campaigns supporting AOPA Foundation aviation programs.
Track marketing deliverables through development, review, approval, production, and launch; coordinate timely production, proofing, and delivery of assets and collateral.
Assist with proofreading promotional copy and reviewing materials for accuracy, clarity, consistency, and alignment with project objectives.
Confirm assets, links, landing pages, approvals, and other launch components are ready by deadlines; communicate potential delays or outstanding requirements.
Review materials for consistency with AOPA brand guidelines, project requirements, and quality standards; confirm required legal, operational, and stakeholder reviews are complete before release.
Coordinate revisions and follow-up reviews, check deliverables for completeness and accuracy across channels, and escalate quality or compliance concerns before launch.
Build, maintain, and monitor the Program Marketing campaign calendar and maintain organized digital and physical asset libraries with consistent naming and version control.
Flag resource concerns to the Director of Program Marketing and maintain visibility into campaign commitments, production needs, and competing resource demands.
Prepare regular project status reports covering progress, milestones, risks, blockers, resource constraints, and decisions needed; maintain accurate project documentation.
Compile campaign metrics, website traffic data, and performance reports, coordinating with Web, Data, and Analytics teams to obtain information.
Communicate meaningful changes in project status promptly and support informed decisions, prioritization, and continuous improvement through reporting.
Use approved AI-assisted and productivity tools to support coordination, routine communications, summarization, and workflow efficiency; review outputs for accuracy, clarity, brand voice, and compliance, and follow AOPA AI policies.

Benefits

Flight training to earn a Private Pilot License for free and an annual flight proficiency program.
Medical, dental, and vision insurance for employees and dependents, available the first of the month following the start date.
Flexible Spending Plans.
Health Savings Plan with employer contribution for eligible participants.
401(k) retirement plan with company match and annual discretionary supplemental employer contribution.
Company-paid short- and long-term disability insurance.
Company-paid life insurance and AD&D insurance, with an option to buy additional coverage.
Paid time off, including 17 days accrued during the first year, with accruals increasing based on tenure.
12 paid holidays.
3 personal days, prorated based on hire date.
1 volunteer day, prorated based on hire date.
Work From Home Fridays.
Paid parental leave.
AOPA membership.
Employee Assistance Program.
Wellness Program with the opportunity to earn medical insurance premium discounts.
Gym reimbursement program.
Supplemental insurance options, including critical illness, accident, and hospital indemnity coverage.
Tuition reimbursement program.
Discount on AOPA merchandise.
Business casual dress code.
Free coffee, tea, and hot cocoa.