Project Coordinator (Outreach & Communications)
Infinite Management Solutions, LLC•Falls Church, VA
•$80,000 - $95,000•Onsite
About The Position
The Project Coordinator coordinates outreach/industry engagements and communications logistics. Manages calendars, vendor meetings, event planning, and web/social updates to ensure effective strategic communication and stakeholder experience. This position is being advertised in anticipation of a potential contract award (Q4 2026) and is contingent upon the successful award of that contract to our organization. If the contract is not awarded, this position will not be filled.
Requirements
- Associate’s or Bachelor’s degree from an accredited university in business, communications, public relations, or related field
- Minimum of two (2) years of experience in project coordination, event management, or communications
- Meets U.S. citizenship and work eligibility requirements for federal contractors
- Must be able to obtain and maintain a Department of Defense (DOD) secret clearance (if required)
- Excellent verbal and written communication skills
- Proven ability to interact professionally with senior leaders, including civilians, military personnel, and contractors
- Experienced in event planning and logistics
- Attention to detail and organization
- Proven success in project management and coordination
- Knowledge of Federal acquisition and small business program knowledge
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Responsibilities
- Schedule and organize meetings, vendor engagements, and outreach events
- Manage calendars, room bookings, and event logistics (including travel arrangements when required)
- Prepare agendas, minutes, and follow-up action items for meetings
- Support the development and distribution of newsletters, marketing materials, and training content
- Maintain and update the program website and social media channels in accordance with government policies
- Track participation and outcomes of outreach events, compiling reports and recommendations
- Liaise with internal and external stakeholders to facilitate communication and collaboration
- Assist with onboarding new staff and coordinating access to government systems
- Ensure all communications are compliant with federal guidelines and branding requirements
- Support the Program Manager and Business Analyst with administrative tasks as needed
- Other relevant duties as assigned
Benefits
- Equal opportunity employer
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
