Project Coordinator, Nursing Workforce Grants

University of San Francisco

About The Position

The Project Coordinator manages day-to-day operations for the School of Nursing and Health Professions’ HRSA-funded Nursing Workforce Development (NWD) and Nurse Education, Practice, Quality and Retention (NEPQR) grants. The grants support students through the BSN program and into the registered nurse workforce. Reporting to the SONHP Dean/Project Director, the coordinator facilitates recruitment, scholarships, student support, participant data and evaluation, federal reporting, and faculty, preceptor, and clinical partnership activities. The position carries out its responsibilities with limited supervision and helps the School serve students, faculty, and external partners while meeting federal sponsor obligations. The role provides administrative support and case management for scholarship recipients, including structured intake, progression plans, regular check-ins, referrals to student services, and coordination of emergency and retention micro-grants. It also maintains participant tracking systems; collects, analyzes, and reports program and partnership data; administers surveys; follows graduates after graduation; prepares PDSA summaries and drafts of HRSA reports; and coordinates recruitment and scholarship processes. Additional duties include supporting faculty and preceptor recruitment, continuing education for clinical partners, clinical placement agreements and tracking, project plans and meetings, grant compliance, budget monitoring, and communications with internal and external communities. The position handles confidential information in accordance with FERPA and university policy and documents procedures to support continuation of student services after the grant period. This is a grant-funded position for the September 1, 2026–August 31, 2030 period of performance. Continuation is contingent upon continued federal funding.

Requirements

Bachelor's degree required.
Three years of increasingly responsible experience in student services, academic program coordination, or grant-funded program management.
Ability to work with minimum supervision, manage multiple deadlines, and keep projects on schedule.
Experience with data collection, tracking, and reporting.
High level of competency with Google Workspace and Microsoft Word, PowerPoint, and Excel.
Demonstrated ability to support first-generation, economically disadvantaged, and/or rural students and work effectively with a diverse student body, faculty, staff, and external partners.
Strong equity lens and cultural humility.
Excellent written and oral communication skills, including the ability to explain financial aid, academic policies, and rule-based systems with service and compassion.
Critical thinking, planning, problem-solving, and interpretive skills, including the ability to analyze situations, define problems, identify concerns, and develop and propose solutions.
Appreciation of student privacy and understanding of FERPA regulations.
Ability to travel regionally for recruitment and partner-site visits.

Nice To Haves

Master's degree in nursing, education, public health, social work, higher education administration, or a related field.
Experience in higher education or health professions education.
Knowledge of Workday, Salesforce, Banner, and/or Tableau.
Experience with federal grants and familiarity with HRSA reporting and federal cost principles (2 CFR 200).

Responsibilities

Serve as the day-to-day administrative coordinator for HRSA nursing grants under the direction of the Dean/Project Director.
Conduct scholar intake and ongoing assessments of academic, social, and financial needs; maintain individualized progression plans and hold monthly check-ins.
Connect students with academic coaching, tutoring, early-alert support, counseling, financial literacy programming, and alumni mentors.
Coordinate emergency and retention micro-grant requests with the Office of Financial Aid.
Coordinate scholarship applications, selection, awards, and disbursement in accordance with approved policies and federal requirements.
Facilitate FAFSA/Pell, scholarship, and financial literacy counseling and referrals.
Plan and staff recruitment outreach with high schools, youth organizations, and community colleges; maintain outreach and contact logs.
Build and maintain participant tracking systems and baseline data in partnership with the Office of Institutional Research and Analytics.
Collect and review recruitment, enrollment, yield, retention, progression, graduation, NCLEX-RN pass rate, faculty, preceptor, and clinical partnership data.
Administer student, faculty, and preceptor surveys and track graduates for at least one year after graduation, including employment in shortage-designated, rural, and medically vulnerable areas.
Coordinate graduate follow-up, including obtaining National Provider Identifier numbers from graduating scholars.
Prepare term-by-term PDSA summaries and draft the HRSA Annual Performance Report and other required reports; meet internal and HRSA reporting deadlines.
Manage program data using university systems, including Workday, Salesforce, Tableau, Google Workspace, ATI, and CORE, as applicable.
Support faculty and preceptor recruitment outreach to clinical partners and outreach to faculty about graduate and doctoral study at USF.
Support scheduling, registration, and attendance and CEU records for continuing education programs offered to clinical partners.
Track clinical, rural, and public health placement agreements, student placements, and clinical hours; help coordinate partner-site meetings.
Maintain the project work plan and timeline; prepare monthly project team meeting agendas and minutes; track action items and deadlines; and maintain project files.
Support grant compliance and assist with monitoring the grant budget, including participant support expenditures, in coordination with the Director of Budget Planning and Operations and OSP.
Handle confidential student, faculty, and financial information in compliance with FERPA and university policy.
Communicate project progress and outcomes to internal and external communities of interest.
Document procedures so that student supports can be sustained after the grant period.
Perform other duties as assigned.