Project Coordinator - National Accounts

The Boelter Companies, Inc.•Glendale, WI

12d

About The Position

For 95 years, Boelter has been helping our customers create unforgettable experiences. Our focus is to provide unparalleled service and high-quality products. Boelter takes your best and makes it even better. Boelter participates in every aspect of the restaurant supply, hospitality, and beverage industries. From designing commercial kitchens to delivering barware supplies, from installing food service equipment to staging the perfect tabletop - with our full spectrum of services and products - we bring inspiration to the table. PROJECT COORDINATOR – NATIONAL ACCOUNTS Location: Glendale, Wisconsin Belong to the Boelter community that brings people together... We value the individual where your unique perspective builds a stronger community and fuels our passion for authentic relationships. POSITION SUMMARY: The Boelter Companies, a nationwide leader in commercial kitchen equipment and supply solutions, is seeking a full‑time Project Coordinator to support the National Accounts division. This role is responsible for initiating contracts, establishing new accounts, executing purchase orders, coordinating equipment logistics, managing project documentation, supporting billing activities, and facilitating project closeout.

Requirements

Associate or Bachelor’s degree and/or one to three years of relevant experience required.
Strong written and verbal communication skills.
High level of interpersonal skills; consistently demonstrates professionalism, tact, and diplomacy.
Ability to perform effectively under pressure and meet tight deadlines.
Strong organizational skills with the ability to manage multiple projects simultaneously.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

Nice To Haves

Experience with AutoQuotes and SAP is preferred, though not required.
Experience in the foodservice industry is a plus.
Ability to read and understand architectural drawings is beneficial, though not required.

Responsibilities

Prepare and administer contracts from initiation through project completion.
Coordinate with manufacturers and manufacturer representatives to support National Account project execution.
Assist with estimating and bid preparation activities.
Generate and process purchase orders in accordance with project requirements.
Manage change orders and support timely, accurate invoicing.
Coordinate equipment deliveries to ensure schedule alignment and project readiness.
Support project tracking activities, including acknowledgements and status updates.
Assist with service call coordination, ensuring timely communication and resolution.
Work with Supply Chain to manage customer-specific equipment inventory levels, ensuring alignment with project requirements and ongoing operational needs.
Coordinate customer-specific initiatives-including rollouts, equipment testing, and related programs-to support seamless execution and consistent customer experience.

Benefits

Medical & Prescription Drug
Dental
Vision
Flexible Spending
Health Savings Accounts
Long-Term Disability
Basic Life/AD&D
Supplemental Life/AD&D
Short-Term Disability coverage is provided via salary continuation at a rate of 60% of your base salary.
401(k) contributions can start as soon as the first payroll of employment and include a company match.
Paid Time Off
Associate Perks
Associate discounts at our stores.
On Demand pay