Project Coordinator III- #26-26517

USTech Solutions • Sunnyvale, CA

2d

About The Position

The Project Coordinator III supports engineering teams throughout the budget lifecycle, including planning, forecasting, accruals, and reporting. The role serves as a trusted point of contact for budget owners and works closely with Procurement, Sourcing, Accounts Payable, and program management. It also develops recurring reporting and automation relied upon by the organization.

Requirements

• 4–5 years of hands-on experience in spend tracking, budgeting and forecasting, and capacity or resource analysis.
• Advanced spreadsheet skills, including complex formulas, pivot tables, lookups, and large-workbook modeling, with experience building reporting others rely on.
• Experience building dashboards and data visualizations for leadership using a BI tool such as Tableau, Power BI, Looker, or an equivalent.
• Excellent written and verbal communication in English, including the ability to present financial analysis to senior non-finance stakeholders.
• High degree of autonomy, comfort with ambiguity, and a bias toward following through and closing action items.
• Discretion in handling confidential budget, vendor, and headcount information.
• Bachelor’s degree in Finance, Accounting, Economics, Engineering, Business Analytics, Data Science, Statistics, or a related quantitative field.

Nice To Haves

• Experience supporting an engineering, hardware, R&D, or manufacturing organization.
• Practical background in prompt engineering, AI agent development, or workflow automation tools.
• Professional experience or a data/analytics certification, such as a recognized data analytics professional certificate, Tableau Desktop Specialist, Certified Data Analyst, Microsoft Power BI Data Analyst, or a SQL or cloud data-analytics certification.
• Exposure to a hardware or consumer electronics product development lifecycle and NPI gates.

Responsibilities

• Support engineering teams during quarterly and annual planning cycles by explaining processes and tools, resolving inquiries, and providing tailored analytical support to ensure timely submissions.
• Partner with cross-functional teams to audit budget and forecast submissions in internal tools, maintain data integrity and accuracy, and provide ad hoc stakeholder support.
• Analyze forecast and spending data, explain variances and their drivers, and identify risks and opportunities.
• Record action items from reviews, follow up with owners, and drive items to completion.
• Manage and review the monthly accrual cycle by collecting accruals, validating them against open purchase order balances and goods or services received, and entering them in the internal tool on time.
• Build and maintain recurring weekly and monthly budget and forecast status reports, commitment reports, vendor and purchase order views, and dashboards.
• Build reusable AI agents and assistants for recurring workflows, analysis, and reporting tasks.
• Answer budget owners’ spending questions and coordinate with Procurement, Sourcing Managers, Accounts Payable, and program management.

What This Job Offers

• Career Level: Mid Level