Project Coordinator II

Service Experts•Cincinnati, OH

2d•Onsite

About The Position

The Project Coordinator is responsible for providing administrative support and coordination for ongoing projects. This involves monitoring project progress, following up with subcontractors, collecting completed paperwork, and updating spreadsheets to ensure projects are completed on time.

Requirements

Strong administrative skills with a high attention to detail and accuracy
Proficient in spelling, punctuation, and grammar
Computer Skills – must be proficient in Word, Excel, Outlook
Ability to Multi-Task
Organizational Skills in managing workload and follow up.
Strong communication skills (verbal and written)
Effective analytical and problem-solving skills
Ability to work semi-independently.
Minimum of 2 years related experience preferred but will consider a motivated beginner
Minimum Experience: 2+ years
Minimum Education: High School Diploma/GED

Responsibilities

Setup and maintain electronic files
Review contracts for compliance, including pay requests and closeout documents and follow-up with vendors to obtain necessary documents.
Prepare documents for execution and distribution after execution.
Track and monitor project costs vs budgets
Process monthly Pay Applications
Assembling information for vendor bid and purchase packages
Track change orders, RFI’s and submittal packages
Assist with creation of change orders, etc.
Completion of project related forms
Ensure that all Pay Applications (Invoices) have been processed by the End of the Month
Assist Customers with questions or discrepancies on invoices
Issue Purchase Orders as needed
Answer Phones as needed
Additional duties as needed