Project Coordinator I

EKN Engineering•Irvine, CA

5h•Onsite

About The Position

EKN Engineering is a fast-growing civil engineering and technology consulting company located in Irvine, CA. We are searching for a Project Coordinator to join our rapidly growing Permits and Compliance team. This person must thrive in a fast-paced environment, managing multiple priorities, shifting deadlines and high-volume workflows with accuracy and professionalism. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Knowledge and experience within electrical utility systems, permitting, and is a plus.

Requirements

1-2+ years of experience in project coordination, administrative or related fields
Bachelor’s degree with STEM or Business background preferred but not required
Superb organizational skills and attention to detail
Proven success in corporate setting, working with all levels of management
Proficient in Excel. Salesforce or SAP experience a plus.
Ability to work on numerous projects in an environment with minimal supervision
Ability to interface effectively and collaborate with clients, peers, project personnel, and all levels of management to develop solutions and ensure successful projects
Strong ethics, influence, leadership, and interpersonal skills

Nice To Haves

Knowledge and experience within electrical utility systems, permitting

Responsibilities

Coordinate complex scheduling and calendar management
Provide administrative support, such note taking, spreadsheet creation, etc.
Prepare meeting agendas, notes, and follow-up actions
Prioritize department needs and multitask effectively
Support task management by tracking action items, follow-ups, and deadlines across department
Coordinate internal and external communications to ensure deliverables are met
Utilize strong written and verbal communication skills on a daily basis
Manage tasks and assignments in a detailed and organized fashion.
Create reporting and visualization data for various stakeholders
Maintain systems, dashboards, and trackers
Support onboarding for new hires (access requests, documentation, training schedules)
Draft and distribute internal communications and announcements
Report project risks and escalate issues as needed
Assist with project billing and proposal facilitation
Managing team members and providing guidance and support