Project Coordinator I, CBMI

Regenstrief Institute, Inc.•Indianapolis, IN

25d•Hybrid

About The Position

The Project Coordinator I works within a given group to assist in coordination of various projects and activities across the program. The Project Coordinator I coordinates research projects as determined by research protocols. He/she assists in writing and developing grant proposals, reports, presentations, manuscripts, and other project documents. This position is a hybrid position with at least one (1) to two (2) days of onsite activity based on business needs. Although this team's opening is designed for a Project Coordinator candidate, applicants with more or less research experience may be considered for alternative roles.

Requirements

Requires a high school diploma or equivalent.
Requires at least 1 year administrative/operational experience, at least 6 months of which must be coordinating and/or tracking multiple projects
Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public
Ability to write reports and operational correspondence
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions
Ability to manage and record all research data
Highly proficient computer skills, including extensive working knowledge of Microsoft Office software and e-mail systems
Ability to operate office equipment, including copiers, fax machines, and phones
Strong ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, and knowledge of statistical terms, methods, and skills used to summarize, describe, and analyze a collection of data
This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs
This position requires the ability to sit and/or stand for extended periods of time
This position requires the manual dexterity to operate a keyboard and pointing device
This position requires the ability to travel around campus or to outside meetings as necessary
This position requires the ability to perform focused work with close attention to detail
This position requires excellent speaking, writing, and listening skills
This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)

Nice To Haves

Bachelor’s degree in related field is preferred.
Experience in an academic research environment is preferred
Experience in contract and grant submission
Experience in budget and finance administration

Responsibilities

Serves as point person to pull together all components of a grant proposal to be submitted per the requirements and within the set
Coordinates and monitors all day-to-day activities of assigned projects
May assist with tracking billing and coordinating payments across projects.
Assists the head of their group in coordination of program level
Acts as liaison between clients, investigators, and funding agencies to manage the technology or other assigned project, travel, and schedules
Attends project meetings and maintains written records for meetings, site visits and conference calls to ensure accuracy in carrying the project
Accurately records all research data
Identifies computer and web-based problems and brings to the attention of the Director of Operations
Assists with the distribution and tracking the project’s financial status, working closely with financial managers as appropriate
Assists with the preparation, maintenance, and facilitation of appropriate IRB documentation and may act as point of contact for IRB information and guidance for investigators
Assists project principals in identification of issues related to HIPAA privacy regulations
Performs other analyses or writing tasks based on previous experience
Performs multiple complicated tasks in a timely manner
Identifies potential legal issues and coordinates with appropriate management individuals.
Makes day to day decision within limits set by management and demonstrates ongoing development of understanding of when to seek approval before making decisions on assigned work tasks or processes
Demonstrates a developing ability to independently anticipate upcoming priorities and challenges and proactively pursues resolution to
Seeks feedback from others as necessary to ensure decisions do not conflict with business needs
Researches and prepares documentation/information to order equipment and supplies as needs arise
May assist with writing user guides, training materials, and other materials as needed
May assist with preparing progress reports
Assists in writing grant applications and with preparing research proposals, presentations, abstracts, lectures, posters, and manuscripts
Designs forms needed for data collection, coding, and entry as needed
Assists with the development and design of research protocols and questionnaires as needed
Assists with the creation and maintenance of project plans
Uses creative thinking to achieve goals and improve processes
Interacts with the administration to ensure compliance for all university/federal/institute regulations, coordinating related education and certification opportunities
Advises investigators of progress and problems pertaining to the project or conduct of the study.
Communicates with study personnel to ensure consistency and continuity of research/data collection protocols
Serves as a resource to a range of team members
May lead grant-proposal projects and/or the work of team members
Works with assigned program manager to meet goals as needed