Project Coordinator I - Dermatology

Washington University in St. Louis • St. Louis, MO

2d • $49,700 - $82,100 • Onsite

About The Position

This position is responsible for key coordination of administrative and marketing aspects within the division. As the primary support to our division chief, this position is an essential part of daily operations managing complex calendars, coordination of events and independent responsibility for the preparation of documents and processes that support faculty, the division, and the growth of the division.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)
• Adaptability
• Customer Service
• Detail-Oriented
• Fast-Paced Environments
• Goal-Oriented
• Highly Resourceful
• Interpersonal Communication
• Oral Communications
• Organizing
• Project Administration
• Systems Support
• Written Communication

Responsibilities

• May have budgetary/financial oversight of program.
• Provides high-level administrative and operational support for Division leadership, including calendar management, meeting preparation, leadership team coordination, and follow-up on key priorities.
• Facilitates Division marketing and communications needs, including website maintenance, social media content and coordination, content updates, promotional materials, and support for internal and external communications.
• Works closely with the Department of Medicine to oversee the submission process for Dermatology faculty appointments and promotion packets, including CVs, executive summaries, Clinician Track Impact Reports, letters of support and related materials.
• Manages Division-wide ProCard purchasing and reconciliation, including policy-compliant purchasing, receipt tracking, delivery coordination, expense documentation, and reconciliation for events, clinic, operational, and special project needs.
• Manages all logistics for Division special events, including the annual holiday party, alumni events, lectureships, research events, special occasion receptions, and dinners.
• Oversees contracts, travel arrangements, itineraries, technical support, catering, vendor coordination, expenses, and day-of event execution.
• Provides office oversight and operational support to ensure Division workspaces, shared areas, supplies, equipment, and facilities are maintained, organized, and ready for daily use.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level