Project Coordinator (Finance)

Thales • Ottawa, ON

19d • Hybrid

About The Position

Thales has a vacancy for a Project Coordinator Finance to support project management activities within a dynamic project environment. The position is responsible for producing and delivering timely and accurate monthly progress claims, ensuring project invoicing and billing compliance, and tracking both actual and projected project costs and variances. This includes maintaining resource personnel records, supporting financial and Industrial Technology Benefits (ITB) reporting, responding to customer inquiries, and actively participating in process improvements. The role is a hybrid position located in Ottawa, Canada, with potential for other locations like Halifax, N.S., Victoria, B.C.

Requirements

• Bachelor’s degree or college diploma in Business Administration, Project Management, Engineering, or a related technical field
• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program
• Required to obtain and maintain a Security Clearance at the NATO Secret Level

Nice To Haves

• Certification in Project Management or similar
• Detailed knowledge and understanding of the Defence Sector
• Experience supporting contract administration

Responsibilities

• Produce, finalize, and deliver monthly Progress Claims to the satisfaction of all stakeholders
• Verify, audit and track project invoices, expense claims and billable costs
• Confirm resource compliance for sell rates in the Monthly Progress Claim
• Complete updates to resource personnel register
• Contribute to required financial reporting
• Support ITB reporting
• Lead and participate in process improvements for automation and digitization
• Respond to customer Progress Claim observations
• Monitor and ensure adherence to agreed upon billing cost guidelines
• Support Work Package Managers throughout lifecycle of tasks
• Support data gathering of performance measures as needed
• Develop positive relationships with all internal and external project stakeholders, including subcontractors and customers
• Keep track of actual and projected project costs, budgets and variances
• Support all identified meetings (internal and external)
• Monitor project milestone status
• Assist with on-boarding new team members to the project
• Support project management and continuous improvement activities by collaborating with cross-functional teams (such as Finance, Contracts, Procurement, and Quality) to ensure business process improvements, trade compliance, risk and change management, project closure, lessons learned, resource estimation, management of project baselines and structures (including WBS, OBS, RAM), and the fulfillment of all project requirements and registers

Benefits

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period
• Company paid holidays, vacation days, and paid sick leave
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability
• Employee Discounts on home, auto, and gym membership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees