Project Coordinator, Electrical

VIATechnik • Denver, CO

6d • Remote

About The Position

VIATechnik's Electrical Studio is growing fast, and this role exists to make sure the infrastructure behind how it wins work keeps pace with the opportunity. The Project Coordinator, Electrical owns the processes that move incoming opportunities from pipeline to executed contract, including proposal coordination, Salesforce pipeline management, change orders, contract execution, and marketing collateral. This is not an administrative support role. It is operational ownership at the center of a fast-moving studio, where your precision and follow-through directly determine how much work the team can confidently pursue and close.

Requirements

• US work authorization is required.
• Independence and self-direction are the baseline.
• Takes ownership without being asked.
• Communicates proactively when something is at risk.
• Holds themselves to a high standard whether or not anyone is watching.
• Sees coordination, documentation, and process ownership as the value.

Nice To Haves

• Preference for candidates located in Denver, CO.

Responsibilities

• Execute full project setup for every incoming opportunity, including configuring Salesforce, setting up BOX folders, filing project documents, and capturing square footage for estimate templates, with zero errors across multiple simultaneous pursuits.
• Perform Bluebeam takeoffs across electrical drawings as needed to establish accurate scope inputs for pricing, working with technical resources to validate estimates consistent with the studio's financial objectives.
• Manage the change order workflow end to end, from processing in Salesforce through client delivery, execution tracking, and budget updates, following every CO through to full execution with airtight follow-through.
• Own contract execution for the Electrical Studio, including redline coordination, BOX Sign routing, certificates of insurance, W-9s, and filing of fully executed subcontracts, managing each step of this multi-party, deadline-sensitive workflow.
• Support Account Executives with monthly proposal check-ins, logging all outcomes in Salesforce within 48 hours, and identifying opportunities where additional VIATechnik services align with client goals.
• Create and coordinate Electrical Studio marketing materials including zipper plans, project team maps, and pursuit collateral, and manage event logistics for industry conferences such as NECA, including vendor relationships and budget preparation.
• Maintain the Electrical Studio's win log in real time and set proactive reminders for all proposal due dates and key milestones, serving as the system of record in a remote, high-volume environment.
• Establish a consistent monthly cadence for outstanding proposal follow-up across all active opportunities, with outcomes logged in Salesforce within 48 hours of each client touchpoint.

Benefits

• Health insurance with the choice of five plan options. We cover 70-95% of premiums for VIATechies and 65% of the premiums for dependents (depending on the plan chosen)
• Dental and vision insurance. We cover up to 75% of the monthly insurance premiums for VIATechies and up to 50% of the premiums for dependents (depending on the plans chosen)
• Open and flexible time off
• A 401(k) plan that is fully vested immediately
• Home office setup costs
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed