Project Coordinator - Brand Design

Gensler • Washington, DC

1d • Onsite

About The Position

As a Project Coordinator, you will provide support to the brand design studio’s daily operations, projects, and people. Your efforts are essential to achieving Gensler’s mission to create a better world through the power of design.

Requirements

• 6-10 years of relevant experience
• Entrepreneurial self-starter who proactively assesses needs and takes ownership over assignments and execution of projects
• Proven attention to detail, with excellent organization and time management skills
• Adept at determining priorities and following through on a wide range and number of tasks running in parallel
• Excellent verbal and written communication skills
• Strong interpersonal, relationship building and relationship management skills
• Able to understand, anticipate and proactively meet the needs of the people you work with
• Creative, forward thinking, confidential, and operationally minded
• Nimble, flexible, curious and open to feedback
• Proficient in technologies related to your work, including MS Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Adobe Creative Suite (Photoshop, InDesign, Illustrator, Adobe Acrobat)

Responsibilities

• Assist project directors, managers and other team members with the operational aspects of running projects including but not limited to organizing project and team meetings, staffing, financial tracking, proposal/presentation preparation.
• Support pre-design and design phase activities such as project kickoffs or vision workshops, project setup, regular meeting cadences, client information collection and organization, and similar.
• Perform documentation/installation phase tasks include file sharing, fabricator coordination, logging shop drawing reviews, QA/QC on deliverables.
• Project close-out tasks to include punch list, file maintenance/updates, financial closeout.
• Track calendars, budgets, and expenses for projects and at studio level.
• Manage daily communications with internal and external parties for projects and studio.
• Work with studio leadership to take ownership of studio activities ranging from business management items to regular meetings/events to design or culture initiatives.
• Provide travel and expense management for team members related to projects or studio operations.
• Learn and effectively apply Gensler’s processes, systems and culture (with the support of your colleagues).
• Grow into design manager capabilities over time, taking on part or all of projects as you learn and grow.
• Proactively identify ways to help studio members improve processes.
• Build a network within the studio/office for business development and project-related coordination.
• Embrace and support the firm’s diversity, sustainability and climate stewardship goals.
• Engage as a team player in office culture and learning opportunities around your first priority of billable work.
• Learn and live by Gensler’s values and guiding principles.

Benefits

• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• tuition reimbursement for certain eligible programs or classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees