Project Coordinator, Audio Visual - West Palm Beach and surrounding area

Encore Global•Boca Raton, FL

13d•$25 - $31•Hybrid

About The Position

The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans. The Project Coordinator, Venues reports to a designated Venue Operations lead (DET / DOO).

Requirements

High School Diploma required
3+ years tech experience in the event technology or Broadcast industry
Strong written and oral communication skills
Strong Technical Background
Strong Client relationship skills
Operational logistics experience
Works well under pressure
Ability to multitask
MS Office experience
Sitting: 2-3 Hours
Standing: 4-5 Hours
Walking: 4-5 Hours
Stooping: 2-3 Hours
Crawling: 2-3 Hours
Kneeling: 2-3 Hours
Bending: 2-3 Hours
Reaching (above your head): 2-3 Hours
Climbing: 0-1 Hours
Grasping: 4-5 Hours
Lifting 0 - 15 lbs: Continuously
Lifting 16 - 50 lbs: Frequently
Lifting 51 - 100 lbs: Occasionally
Lifting Over 100 lbs: Occasionally
Carrying 0 - 15 lbs: Continuously
Carrying 16 - 50 lbs: Frequently
Carrying 51 - 100 lbs: Occasionally
Carrying Over 100 lbs: Never
Close Vision: Continuously
Distance Vision: Continuously
Color Vision: Frequently
Peripheral Vision: Occasionally
Depth Perception: Frequently
Hearing: Continuously
Pushing/Pulling 0 - 15 lbs: Continuously
Pushing/Pulling 16 - 50 lbs: Frequently
Pushing/Pulling 51 - 100 lbs: Frequently
Pushing/Pulling Over 100 lbs: Occasionally

Nice To Haves

2+ years of administrative and customer service experience, preferred.
Ability to read technical diagrams preferred

Responsibilities

Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
Communicate event execution plan and on-site changes including billing, production schedules and client requests.
Review all necessary information with crew leads to ensure a successful and profitable event.
Operate equipment and assist crew as necessary/qualified.
Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.