Project Coordinator & Accounting Admin

MKS•Fort Wayne, IN

15h•Onsite

About The Position

As a Furniture Project Coordinator & Accounting Admin at Innovate, you’ll play a key role in bringing projects to life—from initial quotation through order entry, acknowledgment, and flawless installation. Your knowledge of commercial furniture, attention to detail, and focus on efficiency will keep projects on track, while your commitment to excellent customer service will strengthen relationships with both internal teams and clients. By providing quality service, you’ll help enhance customer experience and contribute to Innovate’s growing market presence and reputation.

Requirements

Minimum Education | College Graduate, interior design or related field
Office Admin Experience | 1 year
Microsoft Office 365 Experience – Including strong knowledge of Excel and Word | 1 year
Ability to manage multiple projects simultaneously.
Ability to work under pressure to meet timelines and deadlines.
Diplomacy and assertiveness to communicate with vendors skillfully.
Competency in learning quoting and purchasing software; currently working in Khameleon.

Nice To Haves

Commercial Furniture Knowledge
Accounting Experience

Responsibilities

Create accurate project quotes and installation estimates, ensuring accuracy with vendor terms and company guidelines.
Utilize company software to prepare and track quotes, orders, and purchase orders.
Perform audits on purchase orders and track discrepancies, notifying designers as needed.
File Docusign executed quotes, after Designer received client approval.
Review vendor acknowledgments for discrepancies and coordinate with vendors on shipping issues.
Monitor product delivery dates and provide progress updates in software.
Recut purchase orders per Designer when required.
Update dates on the shared OneDrive Install Calendar, weekly.
Ensure proper credit authorization is obtained for new accounts.
Create and maintain Account Folders with relevant documentation.
Timberscan invoicing review and approval.
ap@innovate email management.
Access to Sage Accounting to complete job setup from contract/estimate, run deposit invoices to client, invoice posting (growth/dev with time & trust: set up payments).
Prepare installation project folders, including drawings receiving tickets, logistics plan, budgeted install hours.
Update the furniture procurement log for tracking.
Review and resolve project completion punch list items.
Address defective products or services and take corrective action.
Maintain project folders and file documentation for project closure.
Conduct client surveys and follow up on feedback, share with team.