Project/Contract Assistant

Arcadis • Los Angeles, CA

3d

About The Position

Arcadis is seeking a full-time Contract/Project Assistant to join its Resilience Water team in southern California, with Los Angeles preferred. The role provides administrative, contract, financial, and project support to Project Managers and office staff. Administrative duties may include coordinating deliveries and providing an onsite presence when needed for office functions. Project support includes technically editing, formatting, and compiling deliverables; developing summaries; responding to and following up on requests; reviewing contracts; and organizing and standardizing project and SharePoint repositories.

The assistant helps keep projects organized, accurate, and on track by supporting contract and financial administration. This includes assisting with monthly invoice reviews to confirm compliance with client- and contract-specific requirements and preparing documents for billing public and private clients. The role also supports project quality, team coordination, progress reporting, and other assigned duties.

Requirements

• Bachelor’s degree.
• Administrative, project, and/or financial experience.
• Proficiency with Microsoft Office applications, particularly SharePoint, Word, Excel, and PowerPoint.
• Strong sense of accountability.
• Ability to work under time constraints, accomplish goals and objectives, and manage multiple tasks for several Project Managers simultaneously.
• Excellent analytical skills and strong attention to detail.

Nice To Haves

• Advanced proficiency with Microsoft Office applications.
• Three years of administrative and/or financial experience in a fast-paced setting.
• Experience or knowledge of Oracle or another online database.

Responsibilities

• Support Project Managers and office staff with administrative, contract, financial, and project-related tasks.
• Coordinate deliveries and provide an onsite presence when required for office functions.
• Technically edit, format, and compile project deliverables, develop summaries, and respond to and follow up on requests.
• Review contracts and organize and standardize project folders and SharePoint sites.
• Assist with reviewing monthly invoices for compliance with client- and contract-specific requirements.
• Prepare documents associated with client billing for public and private client contracts.
• Prepare progress reports and spreadsheets with a high level of quality control.
• Review project deliverables, including reports and technical memoranda, for formatting, grammar, and consistency; compile them for electronic or physical submission.
• Coordinate periodic team presentation materials and in-office meetings.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance.
• Employee Assistance Program (EAP).
• 401(k).
• Short-term disability and long-term disability coverage.
• AD&D and life insurance.
• Paid parental leave.
• Reward and recognition program.
• Optional wellbeing benefits.
• Adoption assistance.
• Tuition reimbursement.
• Nine paid holidays.
• 15 days of paid time off accruing per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level