Project Billing Specialist

Ardurra•Meridian, ID

6h•Hybrid

About The Position

Ardurra is seeking a Project Billing Specialist to join our team in Meridian, ID! The Project Billing Specialist plays a key role in the financial operations of the company by managing client billing, tracking accounts receivable, supporting collections efforts, and assisting in project financial setup and maintenance. This position collaborates closely with Project Managers, the Project Finance team, and Accounts Payable and Receivable teams to ensure timely and accurate billing, proper coding of subcontractor invoices, and effective cash receipt processing.

Requirements

High School Diploma and 2+ years’ experience in project accounting with a primary focus on project billings OR Bachelor’s degree and 0+ years’ experience.
Strong initiative, attention to detail, analytical and problem-solving skills.
Strong communication skills, possessing the ability to work with employees throughout the organization, vendors, and clients, while building long-distance positive relationships across offices.
Capability to work independently.
Proficient in Microsoft Office Products, particularly Excel.
Availability for occasional travel as needed between offices.

Nice To Haves

Demonstrated experience in engineering, construction, or professional services industry.
Familiarity with accounting software, Deltek Ajera, Vision and Vantagepoint a plus.
Experience in a quick-paced, high-volume environment.
Ability to collaborate with other team members to achieve high quality work products.

Responsibilities

Prepare and distribute client invoices in accordance with contract terms and billing cycles.
Ensure accurate billing of labor, expenses, and contract deliverables, including change orders and amendments.
Update client remittance information as needed.
Maintain organized billing documentation and correspondence.
Submit invoices through client portals when applicable.
Monitor and escalate issues related to delayed or rejected billings.
Track accounts receivable aging reports and flag outstanding balances for follow-up.
Coordinate with Project Managers and clients to resolve payment issues.
Support the collections process by preparing follow-up communications and documentation.
Assist in reconciling discrepancies between payments and billed amounts.
Monitor unbilled receivables and ensure timely conversion to billing.
Assist in project setup based on contract terms, including proper configuration of rate tables, revenue methods, and billing terms.
Ensure subcontractor and expense breakdowns are accurately captured in the project setup.
Participate in new client onboarding and data entry for system records.
Receive, code, and route subcontractor and subconsultant invoices for approval in a timely manner.
Ensure invoices align with project budgets and contract terms.
Provide necessary documentation to Accounts Payable for vendor setup and payments.
Assist in identifying appropriate coding for incoming cash receipts.
Collaborate with the accounting team to apply payments to correct accounts and invoices.
Investigate and resolve cash application discrepancies.
Maintain professional and clear communication with internal teams and external clients.
Provide support to Project Managers with financial data and reporting as requested.
Collaborate across departments to resolve project or billing-related questions.
Participate in project closeout activities including final billing and AR reconciliation.
Support audits and internal reviews by providing requested billing and payment documentation.
Assist in other financial or administrative tasks as assigned by management.