Project Assistant

Intralox • Baltimore, MD

6d • $50,200 - $98,700 • Onsite

About The Position

Intralox L.L.C. is hiring an onsite Project Assistant at its Hanover, Maryland location. The role supports the Field Installation team, which travels nationwide to install automated conveyance systems for the e-commerce industry. The assistant handles procurement of tools, accessories, and consumables; administrative and document-management tasks; onboarding and training for new employees; and logistics and equipment coordination for installation jobs. The position reports to a supervisor and is not eligible for work authorization sponsorship.

Requirements

• High school diploma or GED equivalent.
• At least five years of experience in an administrative role.
• Demonstrated ability to self-manage.
• Exceptional organizational, verbal, written, and presentation skills.
• Ability to work effectively independently and as part of a team.
• Experience using computers for a variety of tasks.
• Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Proficiency in Smartsheet and experience with Teams.
• Competency in an MRP (Material Requirements Planning) system.
• Knowledge of file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Ability to work a 6:00 a.m. to 3:00 p.m. schedule and overtime as needed.
• Typing speed of 50 or more words per minute.

Nice To Haves

• Previous administrative experience in manufacturing, field installation, automation, and/or construction.

Responsibilities

• Assist with planned and reactive needs of the Field Installation team.
• Procure tools for new or replenished tool sets and submit repair requests for leased Hilti tools.
• Procure accessory items and consumables, including equipment, supplies, and PPE.
• Monitor the Brady label rack and ensure vendor-managed minimum and maximum stock levels are maintained.
• Set up, host, and conduct meetings; book conference rooms; and prepare or update meeting and team documents.
• Create and update documents using Smartsheet, Word, PowerPoint, and Excel.
• Assist with new-hire onboarding and training, including training on IT access, Teams folders, schedules, rental equipment, tools, Hilti Ontrack, and requisitions.
• Coordinate shipping and receiving logistics, schedule and track shipments, and procure, coordinate, and track rental equipment for installation jobs.
• Create job folders in Teams and submit truck requests to transport tools and accessories.
• Create and maintain the Tool Activity Tracker, Onsite Analytics, monthly and annual Onsite Statistics, and Mobilization Checklist.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Paid time off
• 401(k)
• Flexible spending account
• Life and AD&D insurance
• Long-term care
• Tuition reimbursement
• Additional voluntary benefits
• Eligibility for commissions, discretionary incentives, or production incentives according to plan terms

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED