Project Assistant - Land Development

BKF Engineers•Sacramento, CA

5d•Hybrid

About The Position

BKF, a multi-service infrastructure consulting firm providing civil engineering and surveying services, is seeking a Project Assistant to support project managers and join its land development project assistant team. The role supports project administration, project documentation, billing and reporting, contracts, submittals and RFIs, and accounts receivable collections. The ideal candidate has 2–5 years of project assistant or coordinator experience, preferably in the AEC industry, and can manage multiple tasks in a fast-paced environment. The position is hourly and paid bi-weekly. The stated typical base salary range is $30.00–$40.00 per hour, varying based on skills, experience, education, and geographic location. The position includes regular computer and communication tasks, occasional lifting, pushing/pulling, or carrying up to 20 pounds with accommodations, and possible travel to BKF locations and client sites. Work may involve low or moderate office sounds and a high-stress, fast-paced, deadline-oriented environment. Reliable transportation is needed to travel between the office and job sites.

Requirements

2–5 years of experience as a Project Assistant or Coordinator, preferably in the Architecture, Engineering, and Construction industry.
Proficiency in Microsoft Office Suite and PDF editing tools.
Strong organizational and time-management skills, including the ability to prioritize in a fast-paced environment.
Experience coordinating meetings, travel arrangements, and internal team events, including business development activities.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to work collaboratively and independently.
Reliable transportation to travel between the office and job sites as needed.
Must be able to regularly talk, hear, and operate a computer, keyboard, and mouse.
Must be able to occasionally lift, push/pull, and carry up to 20 pounds, with accommodations.

Nice To Haves

Experience with Bluebeam Revu.
AutoCAD experience.

Responsibilities

Assist project managers with draft project-related letters and emails, including proposals, contractual documentation, and additional service requests.
Update and maintain electronic project lists using Microsoft Outlook, Excel, and/or Google Docs.
Track project billing and prepare monthly progress reports.
Open project numbers for proposal pursuits and contracted projects.
Set up project folders and file project-related documentation.
Track outstanding issues for active projects through resolution and coordinate updates to issue lists with project managers and engineers.
Track meetings and attendee lists.
Plot and collate hard-copy plan sets or compile electronic plan sets during plan production and distribution.
Track contractor material submittals and RFIs, coordinate BKF responses, and follow up with reviewing agencies for final approval.
Maintain submittal and RFI logs.
Draft BKF contract documents, including Professional Services Agreements, Subconsultant Agreements, and Amendments, for project team review.
Submit contract review requests to the contracts team and track review status.
Assist with quarterly contract management reporting and follow-up.
Request Certificates of Insurance.
Visit sites to photograph existing conditions.
Pick up and drop off project items.
Assist project managers and the Land Development Sector with accounts receivable collections outreach to clients by phone and email.
Maintain and update accounts receivable aging reports, track collections progress, and record communication history and collection logs.
Coordinate with project managers and accounting team members to resolve client billing or payment discrepancies.
Prepare basic reports and collections metrics to communicate collection status to management.
Assist project managers and the Land Development Sector with special projects and administrative tasks.